HR & Admin Assistant (Mandarin Speaker)

FOUNTAIN CHARM SDN. BHD.; Kajang; On-site; MYR 30,000 - 42,000; Full time

Benefits offered by this job

Medical

Annual Leave

Sick Leave

Insurance

Group Personal Insurance

Job summary

Fountain Charm Sdn. Bhd. in Kajang is seeking a Human Resources and Administration Executive to support HR administration and office coordination.

You will maintain employee records, assist with onboarding/offboarding, and help with payroll data preparation and attendance tracking. Applicants should communicate in English and Mandarin, be proficient in MS Office, and have familiarity with HRIS (QuikPay is a plus). Fresh graduates with strong Mandarin skills may be considered.

Qualifications

• SPM or Diploma in HR/Administration or related field.
• 1-2 years HR or admin experience; fresh graduates with strong Mandarin may be considered.
• Able to communicate in English and Mandarin.
• Proficient in MS Office; familiarity with payroll systems or HRIS is an advantage.

Responsibilities

• Support daily HR administration and office coordination tasks.
• Maintain employee records and HR documentation with confidentiality.
• Assist in recruitment coordination, onboarding, and offboarding.
• Support payroll data preparation, attendance tracking, and leave administration.
• Assist with employee relations, HR policy updates, and internal communication.
• Ensure HR operations follow SOPs and statutory requirements.
• Handle ad-hoc HR duties as assigned.
• Provide general administrative and clerical support to ensure smooth office operations.
• Manage office supplies, licences renewals, and service agreements.
• Maintain organised filing systems and confidential documents.
• Coordinate maintenance for office premises, equipment and Company vehicles.

Skills

HR Administration

MS Office

Mandarin communication

Attention to detail

Education

Diploma in HR/Administration

Tools

HRIS

QuikPay

Job description

Support daily HR administration and office coordination tasks.

Maintain employee records, personal files, and HR documentation with accuracy and confidentiality.

Assist in recruitment coordination, onboarding, offboarding, and interview arrangements.

Support payroll data preparation, attendance tracking, leave administration, and related HR processes.

Assist with employee relations, HR policy updates, and internal communication where required.

Work with the superior to ensure HR operations follow company SOPs, policies, and statutory requirements.

Handle ad-hoc HR duties as assigned.

Administrative Support

Provide general administrative and clerical support to ensure smooth daily office operations.

Manage office supplies, stationery and other administrative resources.

Monitor renewal dates for licences, insurance policies and service agreements.

Maintain organised filing systems and safeguard confidential documents.

Manage daily office requirements, including stationery, supplies, utilities and support services.

Coordinate maintenance and repairs for office premises, equipment and Company vehicles.

Job Requirements

SPM or Diploma in Human Resource Management, Business Studies, Administration, or a related field.

1-2 years of relevant HR or administrative experience; fresh graduates with strong Mandarin communication skills may be considered. (due to NON-HALAL Restaurant and need alias with Chinese customer)

Able to communicate in English and Mandarin.

Proficient in MS Office; familiarity with payroll systems or HRIS is an advantage.

QuikPay experience is an added advantage.

Strong attention to detail, confidentiality, communication, and interpersonal skills.

Able to work independently and also as part of a team.

Unlock job insights

Hir responsiveness Salary match Number of applicants

Hospitality & Tourism 51-100 employees

The Company established in year 2017. Currently we are growing and expanding our business aggressively and we would like to hire potential suitable candidates to join our company.

We are keen to present a well-maintained, cheerful workplace as we believe strong teamwork only comes from happy, good-hearted team members.

The Company established in year 2017. Currently we are growing and expanding our business aggressively and we would like to hire potential suitable candidates to join our company.

We are keen to present a well-maintained, cheerful workplace as we believe strong teamwork only comes from happy, good-hearted team members.

Perks and benefits Medical Annual Leave, Sick Leave, Insurance Group Personal

What can I earn as a Human Resources and Administration Executive