Senior HR Assistant (Mandarin-Speaking)

Growth Well Industry Sdn. Bhd.; Plentong; Sur place; MYR 48 000 - 72 000; Plein temps

Résumé du poste

Growth Well Industry Sdn. Bhd. in Malaysia invites a meticulous Senior HR Assistant to support daily HR operations. You will assist in recruitment, payroll, employee records, attendance, and HR documentation to ensure smooth processes.

You will handle onboarding, contract administration, compliance with Malaysian labour laws, and HR reporting while maintaining confidentiality and accuracy. Collaboration with supervisors and departments is essential.

Qualifications

• Diploma or degree in HRM, Business Admin, or related field.
• 2–4 years of HR experience.
• Experience in recruitment, payroll, attendance, and leave administration.
• Basic knowledge of Malaysian employment laws and statutory contributions.
• Proficient in MS Office; experience with HR/payroll systems is an advantage.
• Good communication, organization and problem-solving skills.

Responsabilités

• Assist in posting job adverts, screening resumes, and coordinating interviews.
• Support monthly payroll preparation and attendance verification.
• Maintain employee records, contracts, and HR documents with confidentiality.
• Handle HR enquiries and assist with compliance and audits (EPF, SOCSO, PCB).
• Assist in HR reports and system/process improvements; coordinate with other departments.

Connaissances

Recruitment

Payroll administration

Attendance management

Employee records management

HR policies

Communication

Organizational skills

Formation

Diploma or Degree in Human Resource Management or related field

Outils

Microsoft Excel

MS Office

HRIS/Payroll systems

Description du poste

We are looking for a responsible and detail-oriented Senior HR Assistant to support the daily human resource operations of the company. The successful candidate will assist in recruitment, payroll preparation, employee records management, attendance monitoring, and HR documentation to ensure smooth and efficient HR operations.

Key Responsibilities

1. Recruitment & Onboarding

Assist in posting job advertisements, screening resumes, arranging interviews, and coordinating with candidates.

Follow up on recruitment progress and maintain an updated recruitment database.

Coordinate new employee onboarding, including documentation, orientation, and personnel file preparation.

Assist with employee confirmation, resignation, and exit clearance processes.

2. Payroll & Attendance Administration

Prepare and verify monthly attendance, overtime (OT), leave, unpaid leave, and allowance records for payroll processing.

Check employee attendance records and coordinate with supervisors to clarify discrepancies.

Assist in monthly payroll preparation and ensure all relevant information is submitted accurately and on time.

Maintain employee leave balances, MC records, overtime records, and other attendance-related information.

Liaise with the payroll team or service provider to resolve payroll-related discrepancies.

3. Employee Records & HR Documentation

Maintain and update employee personal files, employment contracts, and HR databases.

Prepare offer letters, confirmation letters, warning letters, show cause letters, and other HR documents as instructed.

Ensure proper filing, documentation, and confidentiality of employee information.

Assist in maintaining HR policies, procedures, and employee handbooks.

4. Employee Relations & HR Compliance

Respond to employees' enquiries regarding leave, attendance, payroll, and company HR policies.

Assist in handling employee disciplinary matters and maintaining relevant records.

Support compliance with applicable Malaysian employment laws and statutory requirements.

Assist in preparing documentation for HR audits and statutory matters, including EPF, SOCSO, EIS, and PCB, where applicable.

5. HR Administration & Process Improvement

Assist in preparing monthly HR reports, headcount reports, and other HR-related summaries.

Support the implementation and improvement of HR systems and procedures to reduce manual work.

Coordinate with other departments on HR-related matters.

Perform other HR-related duties assigned by the HR Manager.

Requirements

Diploma or Degree in Human Resource Management, Business Administration, or a related field.

Minimum 2–4 years of relevant HR experience.

Experience in recruitment, payroll preparation, attendance, leave, and overtime administration is preferred.

Basic knowledge of Malaysian employment legislation and statutory contributions.

Proficient in Microsoft Office, particularly Excel.

Experience with HR or payroll systems is an advantage.

Good communication, organizational, and problem-solving skills.

Able to work independently, handle confidential information, and manage multiple tasks.

Good command of English and Bahasa Malaysia; Mandarin is an advantage.

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Mandarin Assistant?
• Which of the following types of qualifications do you have?
• Do you have Payroll Management experience?

Our company was established in the year 1989 by our founder. The business nature of the company is manufacturer, wholesaler, importer & exporter of Vegetarian Health Food. As the company grow we successfully practiced and achieved various compliance certifications such as GMP, HACCP, ISO 22000, Halal and FDA. Until date, we have various range of products for different consumer demands. We promote good health, eco-friendly, and sustainability.

In regards to our company's expansion and growth, we would like to invite high-caliber and self-motivated individuals to join us for the following position:

Our company was established in the year 1989 by our founder. The business nature of the company is manufacturer, wholesaler, importer & exporter of Vegetarian Health Food. As the company grow we successfully practiced and achieved various compliance certifications such as GMP, HACCP, ISO 22000, Halal and FDA. Until date, we have various range of products for different consumer demands. We promote good health, eco-friendly and sustainability.

In regards to our company's expansion and growth, we would like to invite high-caliber and self-motivated individuals to join us for the following position: