HR cum Admin Executive/Assistant

AJC VENTURES SDN. BHD.; Kuala Lumpur; On-site; MYR 33,000 - 51,000; Full time

Job summary

AJC Ventures Sdn. Bhd. is seeking a diligent Human Resources and Administration Executive to support HR and admin functions in our Kuala Lumpur site. You will handle reception duties, assist in clerical tasks, coordinate between site and office, and prepare staff claims for HQ and site expenses.

You will also monitor overtime, attendance, staff training needs, and ensure compliance with company policies. Fresh graduates or experienced candidates are welcome to apply.

Qualifications

• Minimum Diploma/Degree in Business HRM, Administration, or its equivalent qualification.
• Minimum 1 year experience in similar position.
• Fresh graduates/Entry level applicants are encouraged to apply.
• Willing to be stationed at the receptionist workstation.
• Good team player, Self-motivated, reliable, minimum supervision, good communication and interpersonal skills.
• Proficiency in English and Bahasa Malaysia. Proficiency in Mandarin is an added advantage
• Computer literate: Microsoft Excel & Word and familiar with HR2000 i-Payroll Software is an added advantage.
• Immediate available is highly preferred.

Responsibilities

• Handle incoming calls, fax, emails and courier; Assisting in performing reception duties.
• Providing clerical and administrative support.
• To coordinate between site and office.
• To prepare staff claims for HQ and Site expenses.
• To tabulate overtime.
• To monitor on the foreign worker passport and permit.
• Responsible for overall quality system in HR Administration.
• Responsible to monitor employees’ compliance to company rules and regulations, policies and as well as enforcement.
• Responsible to identify and analyse training need and coordinate, conducting induction/ orientation programs to new employees, monitor and evaluate the implementation of training programs.
• Manage and monitoring the process and inquiries which related to employee benefits (e.g. allowance, leaves, overtime and attendance management).
• Prepare all related HR Letters
• To assist and perform any other related task assigned by the Top Management and HR & Admin Assistant Manager.

Skills

Communication skills

Team player

English proficiency

Bahasa Malaysia proficiency

Microsoft Excel

HR software familiarity

Education

Diploma/Degree in Business HRM/Administration

Tools

HR2000 i-Payroll

Job description

Handle incoming calls, fax, emails and courier; Assisting in performing reception duties.

Providing clerical and administrative support.

To coordinate between site and office.

To prepare staff claims for HQ and Site expenses.

To tabulate overtime.

To monitor on the foreign worker passport and permit.

Responsible for overall quality system in HR Administration.

Responsible to monitor employees’ compliance to company rules and regulations, policies and as well as enforcement.

Responsible to identify and analyse training need and coordinate, conducting induction/ orientation programs to new employees, monitor and evaluate the implementation of training programs.

Manage and monitoring the process and inquiries which related to employee benefits (e.g. allowance, leaves, overtime and attendance management).

Prepare all related HR Letters

To assist and perform any other related task assigned by the Top Management and HR & Admin Assistant Manager.

REQUIREMENTS:

Minimum Diploma/Degree in Business HRM, Administration, or its equivalent qualification

Minimum 1 years experience in similar position.

Fresh graduates/Entry level applicants are encouraged to apply.

Willing to be stationed at the receptionist workstation.

Good team player, Self-motivated, reliable, minimum supervision, good communication and interpersonal skills.

Proficiency in English and Bahasa Malaysia. Proficiency in Mandarin is an added advantage

Computer literate: Microsoft Excel & Word and familiar with HR2000 i-Payroll Software is an added advantage.

Immediate available is highly preferred.

What can I earn as a Human Resources and Administration Executive