HR & Admin Assistant

GREENIBS CONSULT SDN. BHD.; Bangi Lama; On-site; MYR 36,000 - 48,000; Full time

Job summary

Greenibs Consult Sdn Bhd is seeking an organized HR and Administration Assistant to join our team. You will gain hands-on experience in HR operations, office administration, and project support, helping keep our team efficient and running smoothly in a dynamic consultancy environment.

This role offers exposure to recruitment, onboarding, payroll support, records management, and a variety of admin duties across engineering and construction projects.

Qualifications

• Diploma or degree in HR, business administration or related field.
• 2–5 years of HR/admin experience.
• Experience in engineering, construction or consultancy is an advantage.
• Familiar with Malaysian HR practices and statutory requirements.
• Proficient in Microsoft Office, especially Excel.
• Organized, proactive, responsible and detail-oriented.
• Good communication and coordination skills.
• Immediate availability or short notice preferred.

Responsibilities

• Support daily HR and administrative operations.
• Assist with recruitment, interviews, onboarding and employee documentation.
• Maintain employee records, attendance, leave and HR files.
• Assist with payroll and statutory matters including EPF, SOCSO, EIS, PCB and HRD Corp.
• Prepare HR letters, forms and related documentation
• Manage office administration, supplies, correspondence and filing.
• Source suppliers, compare prices and obtain quotations for office and operational requirements.
• Assist in coordinating purchases and follow up on orders, deliveries and related documentation.
• Support meetings, training, staff activities and company initiatives.
• Perform other HR/Admin duties as assigned.
• Compile and organize project-related documents and submissions
• Maintain proper records for contracts and client files
• Provide administrative support to the technical team as needed

Skills

HR administration

Recruitment

Payroll support

Documentation management

MS Excel

Communication skills

Education

Diploma/Degree in HR or Business Admin

Tools

Microsoft Office (Excel)

Job description

Are you organized, proactive, and eager to grow your career in HR and administration? At Greenibs Consult Sdn Bhd, you’ll gain hands-on experience in HR operations, office administration, and project support—helping keep our team efficient, organized, and running smoothly.

This role is more than just a job—it’s your opportunity to build a strong foundation for a rewarding career in HR and administration within a dynamic consultancy environment.

Key Responsibilities

HR Support Functions

Support daily HR and administrative operations.

Assist with recruitment, interviews, onboarding and employee documentation.

Maintain employee records, attendance, leave and HR files.

Assist with payroll and statutory matters including EPF, SOCSO, EIS, PCB and HRD Corp.

Prepare HR letters, forms and related documentation

Office & Administrative Support

Manage office administration, supplies, correspondence and filing.

Source suppliers, compare prices and obtain quotations for office and operational requirements.

Assist in coordinating purchases and follow up on orders, deliveries and related documentation.

Support meetings, training, staff activities and company initiatives.

Perform other HR/Admin duties as assigned.

Project Documentation Support

Compile and organize project-related documents and submissions

Maintain proper records for contracts and client files

Provide administrative support to the technical team as needed

Requirements

Diploma / Degree in Human Resources, Business Administration or related field.

2-5 years of relevant HR/Admin experience.

Experience in engineering, construction or consultancy is an advantage.

Familiar with Malaysian HR practices and statutory requirements.

Proficient in Microsoft Office, especially Excel.

Organized, proactive, responsible and detail‑oriented.

Good communication and coordination skills.

Immediate availability or short notice is preferred.

Why Join Us?

Immediate hiring opportunity

Hands-on exposure across HR & Admin functions

Career growth and learning opportunities

Exposure to engineering & construction projects

Supportive and professional working environment

Ready to Grow With Us?

If you are ready to learn, take initiative and build a strong career in HR & Admin, we want to hear from you.

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Human Resources and Administration Assistant?
• Which of the following Microsoft Office products are you experienced with?
• Do you have previous invoicing experience?
• How many years' experience do you have in Human Resources (HR)?
• How much notice are you required to give your current employer?

Greenibs Consult Sdn. Bhd is a Civil and Structural consultancy company. Other than the common civil and structural design, we are also capable and specialize in Industrialized Building System (IBS), which is established in line with government aspiration to improve the productivity and quality standard of the construction sectors.