HR & Admin Specialist — Hands-on Growth in Consultancy

GREENIBS CONSULT SDN. BHD.; Bangi Lama; On-site; MYR 36,000 - 48,000; Full time

Job summary

Greenibs Consult Sdn Bhd is seeking an organized HR and Administration Assistant to join our team. You will gain hands-on experience in HR operations, office administration, and project support, helping keep our team efficient and running smoothly in a dynamic consultancy environment.

This role offers exposure to recruitment, onboarding, payroll support, records management, and a variety of admin duties across engineering and construction projects.

Qualifications

• Diploma or degree in HR, business administration or related field.
• 2–5 years of HR/admin experience.
• Experience in engineering, construction or consultancy is an advantage.
• Familiar with Malaysian HR practices and statutory requirements.
• Proficient in Microsoft Office, especially Excel.
• Organized, proactive, responsible and detail-oriented.
• Good communication and coordination skills.
• Immediate availability or short notice preferred.

Responsibilities

• Support daily HR and administrative operations.
• Assist with recruitment, interviews, onboarding and employee documentation.
• Maintain employee records, attendance, leave and HR files.
• Assist with payroll and statutory matters including EPF, SOCSO, EIS, PCB and HRD Corp.
• Prepare HR letters, forms and related documentation
• Manage office administration, supplies, correspondence and filing.
• Source suppliers, compare prices and obtain quotations for office and operational requirements.
• Assist in coordinating purchases and follow up on orders, deliveries and related documentation.
• Support meetings, training, staff activities and company initiatives.
• Perform other HR/Admin duties as assigned.
• Compile and organize project-related documents and submissions
• Maintain proper records for contracts and client files
• Provide administrative support to the technical team as needed

Skills

HR administration

Recruitment

Payroll support

Documentation management

MS Excel

Communication skills

Education

Diploma/Degree in HR or Business Admin

Tools

Microsoft Office (Excel)

Job description

Greenibs Consult Sdn Bhd is seeking an organized HR and Administration Assistant to join our team. You will gain hands-on experience in HR operations, office administration, and project support, helping keep our team efficient and running smoothly in a dynamic consultancy environment.

This role offers exposure to recruitment, onboarding, payroll support, records management, and a variety of admin duties across engineering and construction projects.