HR & Admin Executive

Rhenus Logistics; Selangor; On-site; MYR 52,000 - 68,000; Full time

Job summary

Rhenus Logistics Sdn Bhd is seeking an HR & Admin Executive to join our Shah Alam team. This is a full‑time role supporting day‑to‑day operations, payroll, recruitment, onboarding, and compliance within our logistics facility.

You will coordinate HRIS systems (SQL Payroll, Workday), manage statutory submissions, and liaise with government agencies. Strong organisation and bilingual communication are essential for success in this role.

Qualifications

• Diploma or Degree in Human Resource Management, Business Administration, or a related field.
• Minimum 3–5 years of HR and/or administrative experience in Malaysia.
• Working knowledge of Malaysian employment law and statutory requirements.
• Proficient in SQL Payroll, Workday or equivalent HRIS, and Microsoft Office—especially Excel.

Responsibilities

• Oversee office facilities, building maintenance, pantry procurement, fixed asset tracking, and monthly inventory reporting.
• Prepare annual sustainability, SHC, and WPI reports; support ISO internal audits and maintain quality management documentation.
• Coordinate business travel arrangements, process expense claims, and manage training registrations and HRD Corp submissions.
• Manage end-to-end recruitment — job postings, screening, interviews, offer negotiation, and contract preparation.
• Handle full employee onboarding and offboarding, including IT access, HR orientation, P-file management, and tax clearance.
• Process monthly payroll in SQL Payroll, including timekeeping, statutory payments (EPF, SOCSO, EIS, PCB), and payslip generation.
• Maintain accurate HR records and submit monthly reports to management, Finance, and Regional HR — headcount, PE accrual, and payroll summaries.
• Administer employee medical and insurance benefits, including enrolment, terminations, and claims coordination.
• Support the performance appraisal cycle, probation reviews, and annual KPI-setting process.
• Manage employee relations matters — handle grievances, coordinate investigations, and organise engagement activities.
• Liaise with government agencies for statutory submissions and compliance; renew licences and permits with zero lapses.

Skills

Organisational skills

Bilingual (English & Bahasa Malaysia)

Education

Diploma or degree in HRM/Business Admin

Tools

SQL Payroll

Workday

Excel

Job description

Rhenus Logistics Sdn Bhd is seeking an HR & Admin Executive to join our dynamic team in Shah Alam, Selangor. This is a full-time position that plays a crucial role in supporting the smooth and efficient day-to-day operations of our logistics facility. As an Operation Executive, you will be the backbone of our operational teams, ensuring that administrative processes run seamlessly and that all logistics activities are coordinated effectively. This role is essential to maintaining our high standards of service delivery and customer satisfaction.

Key responsibilities

• Oversee office facilities, building maintenance, pantry procurement, fixed asset tracking, and monthly inventory reporting
• Prepare annual sustainability, SHC, and WPI reports; support ISO internal audits and maintain quality management documentation
• Coordinate business travel arrangements, process expense claims, and manage training registrations and HRD Corp submissions
• Manage end-to-end recruitment — job postings, screening, interviews, offer negotiation, and contract preparation
• Handle full employee onboarding and offboarding, including IT access, HR orientation, P-file management, and tax clearance
• Process monthly payroll in SQL Payroll, including timekeeping, statutory payments (EPF, SOCSO, EIS, PCB), and payslip generation
• Maintain accurate HR records and submit monthly reports to management, Finance, and Regional HR — headcount, PE accrual, and payroll summaries
• Administer employee medical and insurance benefits, including enrolment, terminations, and claims coordination
• Support the performance appraisal cycle, probation reviews, and annual KPI-setting process
• Manage employee relations matters — handle grievances, coordinate investigations, and organise engagement activities
• Liaise with government agencies including PERKESO, LHDN, ESD, and MYKKP for statutory submissions and compliance
• Manage and renew all company licences and permits — custom brokerage, IATA, building permits, and bank guarantees — with zero lapses

What we’re looking for

• Diploma or Degree in Human Resource Management, Business Administration, or a related field
• Minimum 3-5 years of hands‑on HR and/or administrative experience in a Malaysia‑based organisation
• Working knowledge of Malaysian employment law and statutory requirements — Employment Act, EPF, SOCSO, EIS, and LHDN
• Proficient in SQL Payroll, Workday or equivalent HRIS, and Microsoft Office — especially Excel
• Strong organisational skills with the ability to manage multiple priorities independently and meet deadlines without follow‑up
• Good command of written and spoken Bahasa Malaysia and English; experience in logistics or a regulated industry is an advantage

What we offer

Working with Rhenus Logistics means joining a company that values employee development and creates a supportive work environment. We offer competitive remuneration packages, opportunities for career growth and skills development, and a collaborative workplace culture. Our team is committed to maintaining high professional standards while ensuring that our employees feel valued and appreciated. We provide a structured working environment with clear expectations and regular feedback to help you succeed in your role.

About us

Rhenus Logistics Sdn Bhd is a leading logistics and supply chain solutions provider committed to delivering exceptional service to our clients across Malaysia. With a strong focus on operational excellence, reliability and innovation, we specialise in warehousing, distribution and integrated logistics solutions. Our company is built on a foundation of trust, efficiency and customer‑centric values. We pride ourselves on our dedicated team of professionals who work together to overcome logistical challenges and drive business success for our clients.