HR Admin

RFS Hydraulics; Kuala Lumpur; On-site; MYR 36,000 - 60,000; Full time

Job summary

RFS Hydraulics SDN. BHD. is seeking a detailed HR Admin to join our Bangsar, Kuala Lumpur team. This full-time role supports day-to-day HR operations and employee services, ensuring smooth processes and confidentiality across the organisation.

You will manage records, assist payroll and onboarding, support training and events, and help maintain HR policies. The ideal candidate has 2–4 years in a corporate HR environment and strong English/Malay communication skills.

Qualifications

• Experience in an HR administrative or generalist HR role (2–4 years)
• Strong organisational and time-management skills
• Good written and verbal communication in English and Malay
• Proficiency with HR systems and Microsoft Office

Responsibilities

• Manage employee records, databases and filing systems with accuracy and confidentiality
• Process recruitment-related documentation including applications and onboarding paperwork
• Provide administrative support for employee engagement activities, training programmes and corporate events
• Assist with payroll administration, benefits processing and employee enquiries regarding compensation and leave
• Schedule meetings, manage calendars and coordinate HR department activities
• Maintain compliance with HR policies and procedures, ensuring documentation meets regulatory requirements
• Prepare HR reports, statistics and presentations to support HR management and leadership
• Support development and maintenance of HR procedures, templates and internal communications
• Respond to employee queries and direct them to HR resources
• Coordinate with other departments to facilitate smooth HR operations and transitions

Skills

HR Administration

Time management

Communication

Bilingual English-Malay

Tools

HRIS

Excel/Word

Job description

Thank you for being with us, we are cheering you on as you continue your career journey.

RFS Hydraulics SDN. BHD. is seeking a detail-oriented and organised HR Admin to join our Human Resources team in Bangsar, Kuala Lumpur. This is a full-time position that plays a crucial role in supporting our HR operations and ensuring smooth administrative functions across the organisation. As HR Admin, you will be the backbone of our HR department, managing day-to-day administrative tasks and providing essential support to ensure our people and processes run efficiently. This role offers an excellent opportunity to develop your HR career whilst making a tangible impact on employee experience and organisational effectiveness.

What you'll be doing

• Managing employee records, databases and filing systems with accuracy and confidentiality
• Processing recruitment-related documentation including applications and onboarding paperwork
• Providing administrative support for employee engagement activities, training programmes and corporate events
• Assisting with payroll administration, benefits processing and employee enquiries regarding compensation and leave
• Scheduling meetings, managing calendars and coordinating HR department activities
• Maintaining compliance with HR policies and procedures, ensuring all documentation meets regulatory requirements
• Preparing HR reports, statistics and presentations to support HR management and senior leadership
• Supporting the development and maintenance of HR procedures, templates and internal communications
• Responding to employee queries and directing them to appropriate resources or HR personnel
• Coordinating with other departments to facilitate smooth HR operations and employee transitions

What we're looking for

• Proven experience in an HR administrative or similar generalist HR consulting role, ideally 2-4 years in a corporate environment
• Strong organisational and time management skills with the ability to prioritise multiple tasks effectively
• Excellent written and verbal communication skills in English and Malay; proficiency in additional languages is advantageous
• Proficiency with HR systems and databases, including experience with HRIS (Human Resources Information Systems)
• Advanced proficiency in Microsoft Office Suite, particularly Excel and Word
• Knowledge of Malaysian employment law, labour regulations and HR best practices
• Attention to detail with a commitment to maintaining confidentiality and data accuracy
• Strong interpersonal skills and a professional, friendly demeanour when interacting with employees at all levels
• Ability to work independently and as part of a collaborative team
• A proactive approach to problem-solving and process improvement

What we offer

At RFS Hydraulics SDN. BHD., we are committed to creating a supportive workplace where our employees can thrive. We offer competitive remuneration packages, opportunities for professional development and career progression within the HR function. Our workplace culture emphasises collaboration, continuous learning and employee wellbeing. We provide a structured work environment with clear expectations and support from experienced HR professionals. We also offer flexibility where possible to support work-life balance and recognise the contributions of our team members through performance recognition and reward initiatives.

About us

RFS Hydraulics SDN. BHD. is a dynamic and growing organisation operating in the hydraulics sector. We are committed to delivering high-quality products and services whilst maintaining strong operational standards. Our success is built on the foundation of our talented workforce, and we prioritise creating an inclusive, professional workplace culture. With our headquarters based in Bangsar, Kuala Lumpur, we pride ourselves on our commitment to excellence, innovation and employee satisfaction. We believe in developing our people and creating opportunities for career growth within a supportive and professional environment.