HR & Administration Executive

D SWIM ACADEMY SDN. BHD.; Kuala Lumpur; On-site; MYR 55,000 - 75,000; Full time

Benefits offered by this job

Competitive remuneration packages

Career development opportunities

Collaborative work environment

Healthy work-life balance

Employee benefits and support

Job summary

D SWIM ACADEMY SDN. BHD. in Kuala Lumpur is seeking an HR & Administration Executive on a full-time basis. You will balance strategic HR initiatives with day-to-day administrative duties, supporting employees and management across the academy.

The role includes recruitment, onboarding, payroll processing, records management, and policy development within a collaborative team.

Qualifications

• Diploma or Bachelor’s degree in HR, Business Administration, or a related field.
• 2-4 years of HR and administration experience or similar.
• Strong communication and interpersonal skills.
• Solid knowledge of Malaysian employment laws and HR best practices.
• Proficiency with Microsoft Office and HR management systems.
• Ability to prioritise tasks and manage multiple activities.

Responsibilities

• Manage end-to-end human resource function including recruitment, onboarding, training, and performance management.
• Administer employee records, files, and HR documentation in compliance with legislation and policies.
• Process payroll information, leave applications, and employee benefits administration.
• Support employee relations, inquiries, grievances, and disciplinary procedures.
• Develop and implement HR policies and procedures with guidance from senior management.
• Plan and coordinate staff events, training programmes, and engagement activities.
• Maintain HR databases and management information systems.
• Prepare reports on employee statistics and performance for improvements.
• Foster a positive and engaging work environment for all staff.

Skills

Communication

Interpersonal skills

Organizational skills

Time management

Problem solving

Independence

Education

Diploma or Bachelor’s in HR or Business Administration

Tools

Microsoft Office

HR management systems

Job description

About the role

We are seeking an HR & Administration Executive to join our team in Kuala Lumpur on a full-time basis. As an HR & Administration Executive, you will play a crucial role in managing people-related processes, supporting employee engagement, and ensuring smooth operational workflows across the academy. This position requires someone who can balance strategic HR initiatives with day-to-day administrative excellence, serving as a key point of contact for both employees and management.

Key responsibilities

• Manage end-to-end human resource function, including recruitment, onboarding, training, and performance management.
• Administer employee records, personnel files, and HR documentation in compliance with relevant legislation and company policies
• Process payroll information, leave applications, and employee benefits administration
• Provide support for employee relations matters, including handling inquiries, grievances, and disciplinary procedures
• Manage human resource and administration documents such as memorandum issuant, relevant applications, letter drafting and stamping.
• Organise and coordinate staff events, training programmes, and employee engagement activities.
• Maintain and update HR databases and management information systems
• Assist in the development and implementation of HR policies and procedures
• Provide support to senior management on HR and administrative matters.
• Prepare report on employee statistics, performances, and proposals for improvement and development.
• Foster a positive and engaging work environment for all employees.

Working time

What we're looking for

• Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field
• 2-4 years of experience in an HR and administration role or similar capacity
• Excellent communication and interpersonal skills
• Strong knowledge of Malaysian employment legislation and HR best practices
• Proficiency in Microsoft Office applications and HR management systems
• Excellent organisational and time management skills with the ability to prioritise multiple tasks
• Attention to detail and accuracy, particularly when handling confidential information
• Ability to work independently and collaboratively within a team environment
• Professional demeanour with strong interpersonal and customer service skills
• Problem-solving ability and a proactive approach to identifying process improvements
• Experience with payroll administration or employee benefits management would be advantageous
• Familiarity with the education or sports industry would be beneficial

What we offer

• competitive remuneration packages
• opportunities for professional development and career growth within a growing organisation.
• collaborative and inclusive work environment where your contributions are valued and recognised.
• healthy work-life balance
• range of benefits and support initiatives.

We welcome applications from all candidates and are committed to fostering an inclusive recruitment process.

Should you require any adjustments or alternate formats during the recruitment process, please do not hesitate to contact us.