Administrative Assistant - HR

Goodwill Square (Malaysia) Sdn. Bhd.; Klang City; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Career development

Inclusive workplace

Equal opportunities

Job summary

Goodwill Square (Malaysia) Sdn. Bhd. is seeking an Administrative Assistant - HR to join its Klang Selangor team. This full-time role provides essential support to the HR department, handling scheduling, files, onboarding, recruitment coordination, and HR communications.

Ideal candidates bring experience in administrative or HR support, strong organisation, and proficient English communication. The role emphasizes confidentiality and professional interaction across the organisation.

Qualifications

• Experience in an administrative or HR support role.
• Strong organisational and time-management skills.
• Excellent written and verbal communication in English.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and familiarity with HR management systems.
• Knowledge of Malaysia employment legislation.

Responsibilities

• Providing comprehensive administrative support to the HR department, including scheduling meetings, managing calendars, and coordinating HR activities.
• Processing and maintaining employee records, including onboarding documentation, leave requests, and personnel files.
• Assisting with the recruitment process, including drafting job advertisements, screening applications, and coordinating interviews.
• Preparing HR-related correspondence, reports, and documentation using appropriate software and systems.
• Managing HR databases and ensuring accurate record-keeping and data entry.
• Coordinating employee benefits administration and handling related inquiries.
• Supporting the organisation of HR events, training sessions, and team-building activities.
• Providing general administrative assistance to HR staff and other departments as required.
• Ensuring compliance with HR policies and procedures and assisting with policy implementation.
• Maintaining confidentiality and handling sensitive employee information with professionalism and discretion.

Skills

Organisational skills

Time management

Written and verbal communication

Microsoft Office proficiency

HR knowledge

Confidentiality

Tools

HR management systems

Job description

About us

Goodwill Square (Malaysia) Sdn. Bhd. is a forward-thinking organisation committed to fostering a positive workplace culture and supporting the growth and development of our employees. We believe in creating an inclusive environment where our team members can thrive both professionally and personally. Our commitment to excellence in human resources practices ensures that we attract, develop, and retain talented individuals who share our values and vision for success.

About the role

We are seeking a dedicated and organised Administrative Assistant - HR to join our Human Resources team at our Klang Selangor location. This is a full-time position that plays a vital role in supporting the smooth operation of our HR department. The successful candidate will provide essential administrative support to the HR team, ensuring that all HR functions run efficiently and effectively. This role is instrumental in maintaining our HR operations and contributing to the overall success of our people management initiatives.

Key responsibilities

Providing comprehensive administrative support to the HR department, including scheduling meetings, managing calendars, and coordinating HR activities

Processing and maintaining employee records, including onboarding documentation, leave requests, and personnel files

Assisting with the recruitment process, including drafting job advertisements, screening applications, and coordinating interviews

Preparing HR-related correspondence, reports, and documentation using appropriate software and systems

Managing HR databases and ensuring accurate record-keeping and data entry

Coordinating employee benefits administration and handling related inquiries

Supporting the organisation of HR events, training sessions, and team-building activities

Providing general administrative assistance to HR staff and other departments as required

Ensuring compliance with HR policies and procedures and assisting with policy implementation

Maintaining confidentiality and handling sensitive employee information with professionalism and discretion

What we're looking for

Proven experience in an administrative or HR support role, ideally within a similar organisational setting

Strong organisational and time-management skills with the ability to prioritise multiple tasks effectively

Excellent written and verbal communication skills in English, with the ability to interact professionally with employees at all levels

Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) and familiarity with HR management systems

Attention to detail and accuracy in record-keeping and data management

Knowledge of HR practices, procedures, and employment legislation relevant to Malaysia

A professional and courteous approach to handling sensitive and confidential information

Ability to work independently whilst also collaborating effectively within a team environment

Problem-solving mindset with a proactive approach to identifying and resolving issues

Flexibility and adaptability in responding to changing priorities and organisational needs

Desirable: Experience with recruitment processes and HR software systems

What we offer

At Goodwill Square (Malaysia) Sdn. Bhd., we are committed to creating a supportive and rewarding workplace for our employees. We offer a competitive salary package commensurate with experience and qualifications. Our benefits include opportunities for professional development and skills enhancement, a collaborative and inclusive workplace culture, and support for your career growth within the organisation. We value work-life balance and provide a positive working environment where your contributions are recognised and appreciated. We encourage open communication and provide opportunities to build meaningful relationships with colleagues. Additionally, we are an equal opportunities employer and welcome applications from all qualified candidates.