HR Admin

TAJAMI SDN. BHD.; Kajang; On-site; MYR 50,000 - 78,000; Full time

Job summary

TAJAMI SDN. BHD.

is seeking an experienced Administrative HR & Payroll Specialist to manage daily operations, employee records, attendance, leave, and salary processing using SQL Payroll, plus related documentation and coordination with internal departments. You will coordinate with site personnel, suppliers, and clients, monitor licenses and renewals, handle invoices, purchase orders, vouchers and quotations via SQL Accounting, and ensure confidential filing and payroll accuracy in a fast-paced

Qualifications

• Diploma or degree in Business Administration, HR or related field.
• 3–5 years of experience in administration, HR and payroll.
• Hands-on experience using SQL Payroll for monthly payroll processing.
• Familiar with SQL Accounting for invoices, purchase orders, payment vouchers and quotations.
• Proficient with Microsoft Office, especially Excel and Word.
• Strong organizational, communication and time management skills.

Responsibilities

• Handle daily administrative tasks including filing, data entry and record keeping.
• Prepare letters, reports, memos and other admin documents.
• Maintain company records, files and databases.
• Assist with basic accounting using SQL Accounting (invoices, POs, vouchers, quotes).
• Process monthly payroll using SQL Payroll (salary, attendance, deductions, statutory contributions).
• Monitor licenses, certificates, renewals and expiry dates.
• Coordinate with internal departments, site personnel, suppliers and clients.
• Ensure proper filing and safekeeping of confidential documents.
• Perform other admin duties as assigned.

Skills

Organizational skills

Communication

Time management

Education

Diploma or Degree in Business Administration/HR

Tools

SQL Payroll

SQL Accounting

Microsoft Excel

Job description

To manage daily administrative, HR, and payroll operations, including employee records, attendance, leave, salary processing, statutory contributions, documentation, and coordination with internal departments to ensure smooth and efficient business operations.

Key responsibilities

• Handle daily administrative tasks, including filing, data entry, documentation, and record keeping.
• Prepare letters, reports, memos, and other administrative documents.
• Maintain and update company records, files, and databases.
• Assist with basic accounting tasks using SQL Accounting, including issuing invoices, purchase orders, payment vouchers, and quotations.
• Coordinate with internal departments, site personnel, suppliers, and clients on administrative matters.
• Process monthly payroll using SQL Payroll, including salary calculations, attendance, unpaid leave deductions, and statutory contributions such as EPF, SOCSO, EIS, and PCB.
• Manage employee attendance, leave records, claims, and other HR administrative matters.
• Monitor and manage company licenses, certificates, renewals, and expiry dates.
• Ensure proper filing and safekeeping of confidential employee and company documents.
• Perform other administrative duties as assigned by management.

About you

• Diploma or Degree in Business Administration, Human Resources, or a related field.
• Minimum 3-5 years of relevant experience in administration, HR, and payroll.
• Hands-on experience using SQL Payroll for monthly payroll processing.
• Familiar with SQL Accounting for basic accounting support, including invoices, purchase orders, payment vouchers, and quotations.
• Proficient in Microsoft Office, especially Excel and Word.
• Good organizational, communication, and time management skills.
• Detail-oriented, independent, and able to manage multiple tasks effectively.
• Able to work with minimal supervision and meet deadlines.