Payroll Executive

QL Kitchen Sdn Bhd; Shah Alam; On-site; MYR 48,000 - 64,000; Full time

Job summary

QL Kitchen Sdn Bhd is seeking a Payroll Specialist to manage end-to-end monthly payroll, maintain employee records, and coordinate statutory contributions and benefits in Malaysia. You will ensure accurate and timely salary payments while upholding compliance with employment laws.

You will use HRIS and payroll software to verify calculations, attendance, and deductions, handle employee movements, and respond to payroll inquiries promptly.

Qualifications

• Proficient in HRIS, payroll software, and related tools.
• Intermediate Excel, Word and PowerPoint skills.
• Able to perform payroll calculations, analyze data, and prepare reports.
• Experience with timekeeping/attendance systems and accurate record-keeping.
• Strong communication and confidentiality in payroll data.

Responsibilities

• Manage end-to-end monthly payroll for salaries, allowances and other compensation.
• Verify payroll calculations, attendance, overtime, deductions and employee movements.
• Ensure accurate statutory contributions (EPF, SOCSO, PCB, EIS, HRDF).
• Conduct payroll reconciliation and timely payroll-related activities.
• Maintain up-to-date employee payroll and personal records.
• Process employee movements including joiners, resignations, transfers, promotions and salary adjustments.
• Ensure HR and payroll processes comply with employment laws and company policies.
• Monitor absenteeism and verify attendance data accuracy.
• Respond to payroll, attendance and benefits enquiries promptly.
• Administer employee benefits including medical and health insurance and retirement plans.

Skills

HRIS proficiency

Payroll software

Excel

Communication

Data confidentiality

Tools

HRIS systems

Payroll software

Timekeeping systems

Job description

This role involves managing end-to-end payroll processes, maintaining employee records, ensuring compliance with statutory requirements, and administering employee benefits. You will be responsible for accurate and timely salary payments, statutory contributions, attendance monitoring, and foreign worker permit coordination.

Key responsibilities

• Manage the end-to-end monthly payroll process to ensure accurate and timely payment of salaries, wages, allowances and other compensation
• Verify payroll calculations, attendance records, overtime, deductions and employee movement information
• Ensure accurate calculation and submission of statutory contributions, including EPF, SOCSO, PCB, EIS and HRDF
• Perform payroll reconciliation and other payroll-related activities within the required timelines
• Maintain accurate and up-to-date employee payroll and personal records
• Process and update employee movements, including new joiners, resignations, transfers, promotions and salary adjustments
• Ensure HR and payroll processes comply with applicable employment laws, statutory regulations and company policies
• Monitor absenteeism by ensuring the accuracy of employee attendance data
• Respond to employees' payroll, attendance and benefits enquiries promptly and professionally
• Administer employee benefits, including medical and health insurance, retirement plans and voluntary deductions

Requirements

• Proficient in using Human Resources Information Systems (HRIS), payroll software and other relevant digital tools
• Intermediate proficiency in Microsoft Excel, Word and PowerPoint
• Able to perform payroll calculations, analyse data, prepare reports and create presentations
• Experienced in using timekeeping and attendance management systems to accurately record, monitor and verify employees' working hours, overtime, leave and attendance data
• Proficient in using email, instant messaging and video-conferencing platforms to communicate effectively with employees, team members and other stakeholders
• Able to maintain confidentiality and security of all payroll information