HR & Admin Executive (Payroll & Administration)

SEASON RETAIL MANAGEMENT SDN. BHD.; Johor Bahru; On-site; MYR 50,000 - 84,000; Full time

Job summary

SEASON RETAIL MANAGEMENT SDN. BHD. in Malaysia seeks an HR & Admin Executive (Payroll & Administration) in Johor Bahru to ensure accurate monthly payroll, maintain data integrity, and comply with policies and statutory requirements.

The role covers payroll processing, deductions, benefits, tax, and reporting, plus general HR administration. The ideal candidate has a Diploma or Bachelor's degree and 3–5 years of HR/payroll experience, with strong knowledge of local labour laws and confidentiality.

Qualifications

• Degree in HRM, Business Administration, or related field.
• 3–5 years’ experience in HR, payroll and administration.
• Strong knowledge of Malaysian Employment Act and labour laws.
• Experience with payroll processing and employee benefits.
• Ability to handle confidential information with discretion.

Responsibilities

• Process monthly payroll accurately per policy and law.
• Handle payroll data for new hires, resignations, allowances, deductions, leave, overtime, commissions.
• Calculate and process sales commissions, KPI bonuses and other incentives.
• Prepare and reconcile payroll reports and variance checks.
• Ensure accurate calculation of EPF, SOCSO, EIS and PCB deductions.
• Maintain payroll records and resolve discrepancies promptly.
• Process salaries, bonuses, allowances and other payments on time.
• Assist with employee benefits, deductions, taxation and payroll matters.
• Submit payroll reports to HR Manager for verification and approval.
• Stay updated on changes in payroll regulations and employment legislation.

Education

Diploma or Bachelor's Degree in HR/Business Admin

Job description

HR & Admin Executive (Payroll & Administration)

This role involves processing monthly payroll accurately and in accordance with company policies and statutory requirements, managing payroll data, calculating performance-related payments and ensuring compliance with applicable regulations.

Key responsibilities

Process monthly payroll accurately and in accordance with company policies and statutory requirements

Process payroll data including new hires, resignations, allowances, deductions, leave, overtime, commissions and other payments

Calculate and process sales commissions, incentives, KPI-based bonuses and other performance-related payments accurately

Prepare and reconcile payroll reports, including variance checks and payroll summaries

Ensure accurate calculation of statutory deductions, including EPF, SOCSO, EIS and PCB

Maintain accurate and up-to-date payroll records and resolve payroll discrepancies promptly

Process salaries, bonuses, allowances and other employee payments within the required timelines

Assist with employee benefits, deductions, taxation and other payroll-related matters

Prepare and submit payroll reports and supporting documents to the HR Manager for verification and approval

Keep updated on changes in payroll regulations, statutory requirements and employment legislation

About you

Diploma or Bachelor's Degree in Human Resource Management, Business Administration, or a related field

Minimum 3–5 years of relevant experience in HR, payroll and administration

Good knowledge of Malaysian Employment Act, labour laws, and HR practices

Experience in payroll processing, recruitment, employee relation, and general administration

Strong organizational and time-management skills with excellent attention to detail

Good communication and interpersonal skills

Able to handle confidential information professionally and discreetly

Able to work independently with minimal supervision and as part of a team

Proactive, responsible, and willing to handle a broad range of payroll-related responsibilities