HR & Accounts Admin

MX POWER AUTOMATION SDN BHD; Johor Bahru; Presencial; MYR 42.000 - 66.000; Jornada completa

Descripción de la vacante

MX POWER AUTOMATION SDN BHD in Johor Bahru is seeking an organized HR, accounts, and admin professional to support payroll, recruitment, and finance tasks.

You will manage employee records, payroll data, invoicing and HR documents, while assisting with onboarding and compliance in a dynamic workplace.

The role suits someone with a diploma in HR or accounting and 1–3 years of experience, offering varied duties in a growing organization.

Formación

• Diploma or certificate in Human Resources, Accounting, Business Administration, or a related field.
• At least 1–3 years of relevant experience in HR, accounts, or general administration.
• Basic knowledge of payroll processing, bookkeeping, and HR administration.
• Familiarity with accounting software and Microsoft Office, particularly Excel.
• Knowledge of employment regulations and statutory requirements applicable to the country of employment.

Responsabilidades

• Maintain and update employee records, personal files, and HR databases.
• Assist with recruitment activities, including job postings, interview arrangements, and onboarding of new employees.
• Prepare employment letters, contracts, confirmation letters, and other HR documents.
• Monitor employee attendance, leave applications, overtime, and medical leave records.
• Assist with monthly payroll preparation, including salary calculations, allowances, deductions, and overtime.
• Coordinate employee onboarding, orientation, training, and offboarding procedures.
• Maintain records of employee benefits, claims, and other HR-related matters.
• Assist in handling employee enquiries and communicating company HR policies.
• Support performance reviews and staff engagement activities.
• Ensure HR documentation and processes comply with applicable employment laws and regulations.

Conocimientos

HR administration

Payroll processing

Recordkeeping

Communication skills

MS Excel

Educación

Diploma or certificate in HR/Accounting/Business Admin

Herramientas

Excel

Accounting software

Descripción del empleo

Maintain and update employee records, personal files, and HR databases.

Assist with recruitment activities, including job postings, interview arrangements, and onboarding of new employees.

Prepare employment letters, contracts, confirmation letters, and other HR documents.

Monitor employee attendance, leave applications, overtime, and medical leave records.

Assist with monthly payroll preparation, including salary calculations, allowances, deductions, and overtime.

Coordinate employee onboarding, orientation, training, and offboarding procedures.

Maintain records of employee benefits, claims, and other HR-related matters.

Assist in handling employee enquiries and communicating company HR policies.

Support performance reviews and staff engagement activities.

Ensure HR documentation and processes comply with applicable employment laws and regulations.

2. Accounts and Finance Administration

Handle day-to-day accounting and bookkeeping activities.

Prepare and process customer invoices, supplier invoices, payment vouchers, and receipts.

Maintain accounts payable and accounts receivable records.

Assist with bank reconciliations and monitor outstanding payments.

Process staff expense claims and maintain supporting documentation.

Assist in preparing monthly financial reports, cash flow summaries, and other accounting schedules.

Maintain proper filing of invoices, receipts, purchase orders, and payment records.

Assist with month-end and year-end closing activities.

Liaise with external accountants, auditors, banks, and relevant parties when required.

Support tax submissions and other statutory financial reporting requirements.

3. Payroll and Statutory Compliance

Prepare monthly payroll accurately and ensure salaries are paid on time.

Maintain payroll records, payslips, and supporting documents.

Assist with statutory contributions and payroll-related submissions, such as CPF contributions where applicable in Singapore.

Ensure payroll information is properly reconciled with accounting records.

Maintain confidentiality of employee salaries and financial information.

4. General Administrative Duties

Manage office documentation, filing, and recordkeeping.

Handle incoming emails, phone calls, correspondence, and administrative enquiries.

Assist with office supplies, purchasing, and vendor coordination.

Maintain organized physical and digital filing systems.

Provide administrative support to management and other departments.

Perform other duties as assigned by management.

Job Requirements

Diploma or certificate in Human Resources, Accounting, Business Administration, or a related field.

At least 1–3 years of relevant experience in HR, accounts, or general administration.

Basic knowledge of payroll processing, bookkeeping, and HR administration.

Familiarity with accounting software and Microsoft Office, particularly Excel.

Knowledge of employment regulations and statutory requirements applicable to the country of employment.

Strong organizational skills and attention to detail.

Good communication, interpersonal, and problem-solving skills.

Ability to work independently, manage multiple tasks, and meet deadlines.

High level of integrity and ability to maintain confidentiality.