Fleet Administrator

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD.; Tanjong Malim; On-site; MYR 21,000 - 25,000; Full time

Job summary

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is seeking a detail-oriented Fleet Administrator in Tanjung Malim, Perak. This full-time role focuses on managing fleet records, documentation, and scheduling to ensure smooth operations and regulatory compliance.

You will coordinate maintenance, processing of permits and licenses, monitor fuel use, and support procurement and vehicle allocation. Strong Excel/Word skills and knowledge of Malaysian regulations are essential.

Qualifications

• Experience as Fleet Administrator or similar in fleets/logistics.
• Ability to maintain accurate fleet records and documentation.
• Familiarity with vehicle permits, licenses, road tax renewals and inspections.
• Knowledge of Malaysian traffic regulations and fleet compliance.
• Proficiency in Excel and Word; able to manage spreadsheets/databases.

Responsibilities

• Maintain up-to-date fleet records including registration, insurance, maintenance history, and driver info.
• Coordinate vehicle maintenance schedules and service appointments.
• Process and organise fleet documentation: permits, licenses, road tax renewals, inspection certificates.
• Monitor fuel consumption, mileage and expenses for cost savings.
• Assist with fleet procurement: quotations, vendor management, equipment ordering.
• Support scheduling and allocation of vehicles to operations to optimise utilisation.
• Liaise with drivers, service providers, insurers, and authorities to resolve issues.
• Prepare fleet reports and performance metrics for management review.
• Ensure compliance with traffic regulations and fleet policies.
• Process driver documentation: licenses, medical certificates, training records.

Skills

Excel

Word

Organisational skills

Documentation

Fleet management software

Malaysian traffic regulations

Communication skills

Independent worker

Problem solving

Fluent English

Tools

Fleet management software

Job description

Salary: Up to RM1900-RM2200 per month

Emplloyment Type : Full-time(Permanent)

Working Days: Monday to Friday, 9.00am-6.00pm.Saturday work as required by production

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is seeking a detail-oriented and organised Fleet Administrator to join our dynamic team in Tanjung Malim, Perak. This is a full-time position that plays a crucial role in maintaining the efficiency and compliance of our fleet operations. As Fleet Administrator, you will be responsible for managing administrative tasks, documentation, scheduling, and coordination of fleet vehicles to ensure smooth operational continuity and regulatory compliance. This role is integral to supporting our fleet management operations and contributing to the overall success of our supply chain logistics business.

Key responsibilities

Maintaining accurate and up-to-date fleet records, including vehicle registration, insurance, maintenance history, and driver information

Coordinating vehicle maintenance schedules and tracking service appointments to ensure all vehicles are roadworthy and compliant with regulations

Processing and organising fleet-related documentation, including permits, licenses, road tax renewals, and inspection certificates

Monitoring vehicle fuel consumption, mileage reports, and associated expenses to identify cost-saving opportunities

Assisting with fleet procurement activities, including quotations, vendor management, and equipment ordering

Supporting the scheduling and allocation of vehicles to operational teams to optimise fleet utilisation

Liaising with drivers, maintenance providers, insurance companies, and government agencies to resolve fleet-related issues

Preparing fleet reports and performance metrics for management review and analysis

Ensuring compliance with traffic regulations, safety standards, and company fleet policies

Processing driver documentation, including licenses, medical certificates, and training records

About you

Proven experience as a Fleet Administrator, Fleet Coordinator, or similar administrative role within fleet management or logistics

Strong proficiency in Microsoft Office applications, particularly Excel and Word, with the ability to manage spreadsheets and databases

Excellent organisational and time management skills with the ability to handle multiple tasks simultaneously

Meticulous attention to detail and strong documentation practices to maintain accurate records

Knowledge of fleet management software and systems is advantageous

Familiarity with Malaysian traffic regulations, vehicle documentation requirements, and fleet compliance standards

Strong communication skills, both written and verbal, for effective liaison with internal and external stakeholders

Ability to work independently and as part of a team in a structured environment

Problem-solving skills and the ability to identify process improvements

Fluent in English for barrier-free communication with Chinese colleagues

About us

MERITAR SUPPLY CHAIN MALAYSIA SDN. BHD. is a leading provider of supply chain and logistics solutions in Malaysia. With a focus on excellence, reliability, and customer satisfaction, we have established ourselves as a trusted partner for fleet management and logistics services. Our commitment to operational efficiency, safety, and compliance sets us apart in the industry. We work with a dedicated team of professionals who share our values of integrity, innovation, and continuous improvement.

We offer a competitive salary package commensurate with experience, opportunities for career growth within our expanding organisation, and a supportive work environment that values dedication and contribution. We provide a full-time permanent position with clear career progression pathways and the opportunity to develop expertise in fleet management and logistics operations.