ADMIN ASSISTANT

Profile Fleet Service Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Benefits offered by this job

Competitive remuneration

Professional development opportunities

Clear career progression pathways

Work-life balance and staff discounts

Job summary

Profile Fleet Service Sdn Bhd in Kuala Lumpur is seeking an Administrative Assistant to join the Kuchai Lama team. This full-time role provides essential back-office support across departments to ensure smooth operations and exceptional client service.

You will manage schedules, handle correspondence, maintain records, coordinate suppliers, assist with data entry, and support events and travel arrangements. A professional, detail-oriented mindset and strong English communication are essential.

Qualifications

• Proven experience in an Administrative Assistant or similar role.
• Excellent organisational and time management skills with ability to prioritise tasks.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Strong written and verbal communication in English; additional languages advantageous.
• Attention to detail and accuracy in all tasks.
• Professional demeanour with strong customer service skills.
• Ability to work independently and as part of a team in a fast-paced environment.
• Familiarity with office management systems and scheduling software.

Responsibilities

• Managing and organising office schedules, appointments and meetings for staff members.
• Handling incoming and outgoing correspondence, including emails, letters and packages.
• Preparing and maintaining office documentation, records and filing systems.
• Coordinating with suppliers and vendors for office supplies and equipment procurement.
• Supporting the reception area by greeting visitors and directing them appropriately.
• Assisting with data entry and maintaining databases and records.
• Arranging travel and accommodation bookings for staff members as required.
• Supporting the organisation of company events and meetings.
• Performing general clerical duties including photocopying, scanning and distribution.
• Acting as a point of contact for internal and external enquiries.

Skills

Administrative support

Organisational skills

Time management

Communication skills

Customer service

Problem-solving

Tools

Microsoft Office

Job description

About the role We are seeking a reliable and organised Administrative Assistant to join Profile Fleet Service Sdn Bhd in Kuchai Lama, Kuala Lumpur. This is a full-time position that plays a vital role in supporting the smooth operation of our office and ensuring our team can focus on delivering excellence to our clients. As an Administrative Assistant, you will be the backbone of our administrative functions, providing essential support across various departments and contributing directly to our operational efficiency and success.

What you'll be doing

Managing and organising office schedules, appointments and meetings for staff members

Handling incoming and outgoing correspondence, including emails, letters and packages

Preparing and maintaining office documentation, records and filing systems

Coordinating with suppliers and vendors for office supplies and equipment procurement

Supporting the reception area by greeting visitors and directing them appropriately

Assisting with data entry and maintaining accurate databases and records

Arranging travel and accommodation bookings for staff members as required

Supporting the organisation of company events and meetings

Performing general clerical duties including photocopying, scanning and document distribution

Acting as a point of contact for internal and external enquiries, providing professional assistance

What we're looking for

Proven experience working as an Administrative Assistant or in a similar administrative support role

Excellent organisational and time management skills with the ability to prioritise multiple tasks effectively

Proficiency in Microsoft Office suite (Word, Excel, PowerPoint and Outlook)

Strong written and verbal communication skills in English; proficiency in additional languages is advantageous

Attention to detail and accuracy in all administrative tasks and documentation

Professional demeanour with excellent customer service skills

Ability to work independently and as part of a team in a fast-paced environment

Strong problem-solving abilities and a proactive approach to work

Familiarity with office management systems and scheduling software is desirable

What we offer At Profile Fleet Service Sdn Bhd, we value our employees and are committed to creating a supportive and professional workplace. We offer competitive remuneration, opportunities for professional development and clear career progression pathways. We foster a collaborative team environment where your contributions are recognised and appreciated. We believe in work-life balance and provide a positive workplace culture that encourages growth, innovation and job satisfaction. Additional benefits may include flexible working arrangements where applicable and access to a range of staff discounts and wellness initiatives.

About us Profile Fleet Service Sdn Bhd is a dynamic and forward-thinking company committed to providing exceptional fleet and administrative services. We pride ourselves on maintaining high standards of professionalism, reliability and customer service. Our team is dedicated to delivering innovative solutions and building strong relationships with our clients and partners. We are an inclusive employer that values diversity and creates opportunities for talented individuals to thrive and develop their careers within our organisation.