Administrative Assistant (Fleet & Logistics)

TS SHIPPING & FORWARDING SDN BHD; Tawau; On-site; MYR 27,000 - 38,000; Full time

Job summary

TS SHIPPING & FORWARDING SDN BHD is seeking a responsible, organised Admin Assistant (Fleet & Operations) to support daily fleet and transport operations. You will gain hands-on exposure to fleet management, transport operations and logistics administration, including company vehicles, lorries and heavy machinery.

If you are detail-oriented and enjoy coordinating and following up on tasks, this role offers a great opportunity to build practical experience and grow within the logistics and

Qualifications

• Minimum SPM, Diploma or equivalent.
• Experience in fleet, transport, logistics or administrative work is an advantage.
• Basic knowledge of vehicle documentation, road tax, insurance, PUSPAKOM and LPKP/APAD matters.
• Able to use Microsoft Excel and basic computer systems.
• Good record-keeping and organisational skills.
• Careful, responsible and able to follow up on pending matters.
• Able to communicate with drivers, workshops and internal departments.
• Able to handle Delivery Orders, trip records and basic driver payroll information.
• Possess own transport and willing to travel locally when required.

Responsibilities

• Maintain records for company vehicles, lorries and machinery.
• Monitor insurance, Road tax, Puspakom, LPKP permits and renewals.
• Arrange vehicle servicing, repairs and inspections.
• Maintain maintenance, repair, fuel and mileage records.
• Check fuel claims, fuel cards and supporting documents.
• Compile and follow up Delivery Orders, Delivery Notes and driver trip documents.
• Assist in preparing driver payroll and trip claims.
• Support general administrative and office work
• Prepare reports for management.

Skills

Fleet admin

Record keeping

Coordination

Documentation

Education

SPM/ Diploma

Tools

Microsoft Excel

Job description

We are looking for a responsible, organised and proactive Admin Assistant (Fleet & Operations) to join our team and support the daily administration of our fleet and transport operations.

This role offers hands-on exposure to fleet management, transport operations and logistics administration, including company vehicles, lorries and heavy machinery.

If you are detail-oriented, good at keeping things organised and enjoy coordinating and following up on tasks, this is a great opportunity to build practical experience and grow within the logistics and transport industry.

Key Responsibilities

Maintain records for company vehicles, lorries and machinery.

Monitor insurance, Road tax, Puspakom, LPKP permits and renewals.

Arrange vehicle servicing, repairs and inspections.

Maintain maintenance, repair, fuel and mileage records.

Check fuel claims, fuel cards and supporting documents.

Compile and follow up Delivery Orders, Delivery Notes and driver trip documents.

Assist in preparing driver payroll and trip claims.

Support general administrative and office work

Prepare reports for management.

Requirements

Minimum SPM, Diploma or equivalent.

Experience in fleet, transport, logistics or administrative work is an advantage.

Basic knowledge of vehicle documentation, road tax, insurance, PUSPAKOM and LPKP/APAD matters.

Able to use Microsoft Excel and basic computer systems.

Good record-keeping and organisational skills.

Careful, responsible and able to follow up on pending matters.

Able to communicate with drivers, workshops and internal departments.

Able to handle Delivery Orders, trip records and basic driver payroll information.

Possess own transport and willing to travel locally when required.