Finance and Admin Assistant

Institute of Singapore Chartered Accountants; Johor Bahru; On-site; MYR 60,000 - 90,000; Full time

Job summary

ISCA Cares Limited is seeking an experienced finance professional to support our Finance team in Malaysia. The role covers accounts payable, payment processing, customer billing, and general office administration to ensure timely and accurate financial operations.

You will collaborate with Business Partners and internal stakeholders, coordinate approvals, maintain records, and assist with month-end closing and audits. At least 5 years of related experience is required.

Qualifications

• At least 5 years of experience in accounts payable, finance administration or executive support.
• Experience working in multi-entity organisations and multinational corporations (MNCs) would be an advantage.
• Proficient in MS Office and Excel; familiarity with Oracle Netsuite is a plus.

Responsibilities

• Accounts payable and payments: support approvals, process payments, maintain records.
• Customer billing and Business Partner support: issue billings and respond to queries.
• Office administration: support Malaysia office operations and facilities.
• General finance and administrative support: assist month-end closing, audits, and ad hoc projects.

Skills

Accounts Payable

Finance Administration

Executive Support

MS Office

Excel

Internal Controls

Multi-Entity Experience

Tools

Oracle Netsuite

Job description

This role supports the Finance team. Key responsibilities include accounts payable, payment processing, and supporting customer billing, responding to finance-related queries from the business teams and providing general office administration support. The role works closely with Business Partners and internal stakeholders to ensure transactions and requests are handled accurately and on time.

1. Accounts payable and payments

Support accounts payable activities in accordance with approved policies, limits and internal controls.

Coordinate invoice and payment approvals with Business Partners and authorised approvers, and follow up on outstanding items.

Review payment requests and supporting documents for completeness and accuracy before processing

Maintain accurate payment records and promptly escape issues that may affect payment timelines or vendor relationships.

2. Customer billing and Business Partner support

Support the preparation and issuance of customer billings.

Respond to Business Partner and customer queries relating to invoices, billings and payment status, and coordinate the resolution of discrepancies.

Maintain clear records of outstanding queries and follow up with the relevant parties to ensure timely resolution.

3. Office administration

Provide general administrative support for the Malaysia office and assist with day-to-day office operations.

Coordinate service providers, facilities matters, correspondence and document filing.

Support meetings, activities and other office requirements as needed.

4. General finance and administrative support

Maintain orderly physical and digital records for finance and office administration, in line with data protection and confidentiality requirements.

Support month-end closing, audit requests and ad hoc Finance projects.

Perform other finance and administrative duties as assigned by the Finance Team or management.

Job Requirements

Qualifications and experience

At least 5 years of experience in accounts payable, finance administration or executive support.

Experience working in multi-entity organisations and multinational corporations (MNCs) would be an advantage.

Skills

Good working knowledge of AP processes and internal controls.

Proficient in Microsoft Office, Excel; familiarity with Oracle Netsuite is an advantage.

Strong organisation and follow-up skillsPersonal attributes

Meticulous, with a high level of accuracy.

Discreet and trustworthy in handling confidential and personal data (e.g. identity documents), in compliance with the PDPA.

Proactive and persistent in chasing approvals, while remaining courteous and professional.

Service-oriented and responsive to Business Partner queries.