Finance & Accounting Executive

EFS Revision Energy Sdn Bhd; Petaling Jaya; On-site; MYR 33,000 - 56,000; Full time

Job summary

EFS Revision Energy Sdn Bhd is seeking a reliable Finance & Accounts administrative professional in Malaysia to support day-to-day operations. You will work closely with the Finance & Accounting Manager, handling payment processing, banking documentation, cash flow tracking, and record-keeping for month-end closings.

You will coordinate with internal teams to ensure smooth financial workflows, manage schedules and correspondence, and assist in ad-hoc tasks.

Qualifications

• At least 1 year of work experience in Administration, Accounting, or Finance.
• Diploma or Bachelor's degree in business-related field.
• Fluent in English, both written and spoken.
• Strong MS Office skills; knowledge of Autocount is a plus.

Responsibilities

• Deliver AP processing support, including invoice or payment processing and KPI targets.
• Verify documents, obtain approvals, and match invoices to purchase orders.
• Post daily AP entries and attach supporting documents.
• Process staff expense claims and liaise to resolve discrepancies.
• Manage corporate card and petty cash claims and records.
• Maintain fixed asset register and accounting records.
• Coordinate document flow and approvals with internal teams.
• Provide administrative support to Finance department, manage schedules and files.
• Coordinate signing of corporate documents and liaise with Company Secretary.
• Handle confidential documents and maintain harmonious work environment.
• Assist with ad-hoc data entry tasks.

Skills

Administrative support

Multitasking

Education

Diploma or Bachelor's in Business Administration/Management/Accounting/Finance

Tools

MS Office

Autocount System

Job description

We are seeking a reliable individual to join our Finance & Accounts department. Your job scope will mainly be managing our Malaysian and international day-to-day administrative work. This position will provide you with a nurturing and exciting working environment where you will be guided closely by our Finance & Accounting Manager, and you will support all aspects of the department together with your peers. The role covers mainly administrative support in the areas of payment processing, documentation for banking and treasury matters, assisting in cash flow tracking, maintaining proper records for account closing, and coordinating with internal teams to support the Finance & Accounts operations.

Key responsibilities

Deliver Accounts Payable (AP) processing services, covering invoice and/or payment processing, in line with the quality standards, service levels and Key Performance Indicator (KPI) targets; assist with banking and treasury documentation, cash flow tracking, and maintaining proper records for account closing.

Verify supporting documents, ensure proper approvals are obtained, and match invoices against purchase orders (3-way matching, where applicable).

Post daily AP entries in the accounting system accurately and on time and ensure proper supporting documents are attached to all payments and claims.

Review, verify and process staff expense claims for accuracy, completeness and adherence to company expense policies; liaise with employees and other stakeholders to clarify discrepancies, obtain missing documents, and resolve incorrect or incomplete claims.

Manage and verify corporate card and petty cash claims and their supporting documents and ensure proper records in the accounting system.

Manage the fixed asset register and ensure proper records in the accounting system.

Assist with maintaining and updating accounting records, ensuring accuracy and completeness.

Collaborate with internal stakeholders to ensure proper documentation flow and approvals.

Provide all administrative support to ensure efficient operations within Finance department, including managing schedules, handling correspondence, and organizing files and records.

Coordinate the signing and execution of corporate documents, including arranging documents that require director signatures and ensuring timely processing, and liaise with the Company Secretary on all company secretarial matters.

Manage document certification, and stamping procedures, including coordination with CTC, LHDN, and other relevant authorities.

Handle the company's confidential documents, ensure effective department administration, and maintain a conducive and harmonious working environment.

Assist in any other ad-hoc tasks, including data entry, assigned by your superior to support the department's operations.

About you

At least 1 year of work experience in Administration, Accounting, Finance, or a related field.

Possess at least a Diploma or bachelor's degree in business management, Administration, Accounting, Finance, or a related field.

Able to read, write, and speak fluently in English.

Strong interpersonal and communication skills to communicate with the team and other stakeholders.

Strong organizational skills and able to manage multiple competing priorities.

Attention to details and strong problem-solving skill.

Willing to learn and work in a dynamic, fast-paced business environment.

Self-starter, self-motivated, independent and versatile team player.

Proficiency in MS Office (in particular Word, Excel and PowerPoint).

Knowledge of Autocount System will be an added advantage.