Finance Executive

AYP Group; Petaling Jaya; On-site; MYR 67,000 - 89,000; Full time

Job summary

AYP Group in Kuala Lumpur is seeking a meticulous Finance Executive to manage Accounts Payable and Accounts Receivable across multiple entities. You will handle vendor invoices, payment processing, reconciliations, and intercompany funding, while supporting AR functions to ensure healthy cash flow.

The ideal candidate is analytical, proactive, and detail-oriented with hands-on experience in SEA markets. A bachelor’s degree in accounting/finance and Excel proficiency are required.

Qualifications

• Bachelor's degree in Accounting, Finance or a related discipline.
• 3 years of experience in Accounts Payable, Accounts Receivable or similar finance role.
• Hands-on AP activities: invoicing, payments, reconciliations.
• AR activities: client invoicing, receipts, reconciliations.
• Experience with multi-currency and FX transactions.
• Knowledge of GST, VAT, WHT in SEA region a plus.
• Proficiency in Microsoft Excel; QuickBooks Online advantageous.

Responsibilities

• Review, verify and process vendor invoices with proper approvals.
• Prepare and coordinate local and overseas payment runs.
• Monitor AP ageing and vendor statements; resolve discrepancies.
• Manage multi-currency transactions and FX differences.
• Record and reconcile customer receipts across payment platforms.
• Prepare AR invoices and support revenue reconciliation and AR reporting.
• Assist in monthly closing, audits and tax documentation.
• Identify opportunities for process improvements and automation across AP/AR.

Skills

Analytical thinking

Attention to detail

Communication skills

Multitasking

Education

Bachelor's degree in Accounting/Finance

Tools

Microsoft Excel

QuickBooks Online

Job description

AYP Group is a leading HR technology solutions provider headquartered in Singapore, with regional presences across APAC. We believe in making workplaces happier and smarter through technology, helping companies to build a scalable and engaged distributed workforce.

AYP offers a chance to grow, learn, and leave a significant mark, while working with a diverse, passionate, and supportive team.

Job Overview:

We are looking for a meticulous and proactive Finance Executive to join our Finance team in Kuala Lumpur. This role is primarily responsible for managing Accounts Payable (AP) operations, including vendor invoice processing, payment preparation, vendor reconciliations and internal funding activities, while also supporting Accounts Receivable (AR) functions across multiple entities.

The ideal candidate is curious, analytical, and solution-oriented, with strong problem-solving skills, hands-on experience in SEA countries. The role suits someone with a proactive attitude and a willingness to take on new challenges beyond the core AP and AR scope.

Responsibilities:

Accounts Payable

• Review, verify and process vendor invoices, ensuring accuracy, proper supporting documentation and appropriate approvals.
• Prepare and coordinate payment runs, including local and overseas payments, ensuring timely and accurate disbursements.
• Monitor outstanding payables and maintain proper AP ageing records.
• Perform vendor statement reconciliations and investigate discrepancies or outstanding balances.
• Manage multi-currency transactions, foreign exchange differences and payment-related reconciliations.
• Monitor bank balances and coordinate internal funding transfers to ensure sufficient funds are available for payment obligations.
• Support intercompany transactions and funding activities, including fund transfers, balance reconciliations and supporting documentation.
• Maintain proper AP records and supporting schedules for monthly closing, audit and tax requirements.
• Coordinate with internal departments and vendors to resolve invoice, payment and reconciliation discrepancies.
• Identify opportunities for process improvements and system automation to enhance AP efficiency.

Accounts Receivable

• Prepare and issue client invoices accurately and in a timely manner, ensuring compliance with contractual and tax requirements.
• Record and reconcile customer receipts across various payment platforms and currencies.
• Perform AR ageing analysis and follow up on overdue accounts to support healthy cash flow.
• Coordinate with internal teams (Sales, Payroll and Benefits) to resolve billing discrepancies and payment issues.
• Maintain customer account statements and support monthly closing activities.
• Assist in revenue reconciliation and intercompany transactions related to AR.
• Support AR-related management reporting.
• Prepare AR documentation for audit and tax filing requirements.

General Finance Support

• Contribute to system automation and process improvement initiatives across AP and AR.
• Support additional finance assignments and job rotations when required to strengthen cross-functional knowledge and operational efficiency.

Requirements:

• Bachelor's degree in Accounting, Finance or a related discipline.
• Minimum 3 years of relevant experience in Accounts Payable, Accounts Receivable or a similar finance role.
• Hands-on experience in AP operations, including invoice processing, payment preparation and vendor reconciliations.
• Experience in AR operations, including client invoicing, receipt recording and reconciliations.
• Practical experience handling multi-currency and foreign exchange transactions.
• Basic knowledge of GST, VAT and WHT regulations in Southeast Asian countries.
• Proficiency in Microsoft Excel.
• Familiarity with QuickBooks Online will be an advantage.
• Strong analytical and problem-solving skills, with the ability to identify issues and propose practical solutions.
• High attention to detail, accuracy and data integrity.
• Good communication and interpersonal skills to liaise with vendors, clients and internal stakeholders.
• Ability to work independently, manage multiple priorities and adapt to a fast-paced working environment.