Finance & Admin Executive

ORTUSWAVE SDN. BHD.; Johor Bahru; Remote; MYR 45,000 - 75,000; Full time

Job summary

ORTUSWAVE SDN. BHD. is seeking a reliable Finance & Admin Executive to support day-to-day finance and administrative operations in a growing cross-border business.

This full-time remote role is based in Malaysia and involves collaboration with external accountants, auditors, tax advisors, and service providers. You will manage accounts payable/receivable, invoicing, payroll coordination, month-end tasks, and basic reporting.

Qualifications

• Diploma or bachelor's degree in Accounting, Finance, Business Administration or related field.
• 2–3 years of relevant finance/admin experience.
• Experience with accounts payable/receivable, payments, and bank reconciliations.
• Familiarity with Xero, QuickBooks, SQL Accounting, AutoCount, Zoho Books.
• Proficient in Excel or Google Sheets.
• Fluent in English, Chinese/Mandarin and Bahasa Malaysia.

Responsibilities

• Manage day-to-day finance operations including accounts payable, accounts receivable, invoicing, payments and collections.
• Prepare customer invoices and monitor outstanding balances.
• Review supplier invoices and arrange supplier payments per internal approvals.
• Maintain accurate payment and bank records and supporting documents.
• Perform regular bank reconciliations and assist with month-end closing.
• Prepare and maintain basic financial reports, cash flow information, and other management reports.
• Coordinate with multiple entities, bank accounts and currencies.
• Prepare payroll information and arrange monthly salary payments.
• Coordinate with external accounting firms on bookkeeping, tax matters and statutory reporting.
• Assist auditors and prepare documents for annual audit and financial statements.

Skills

Communication skills

Time management

Multitasking

Independent work

Attention to detail

Education

Diploma or Bachelor's degree in Accounting/Finance/Business Administration

Tools

Xero

QuickBooks

SQL Accounting

AutoCount

Zoho Books

Job description

We are a growing international business operating across several Asian markets and are looking for a reliable, detail-oriented and hands-on Finance & Admin Executive to support our day-to-day finance and administrative operations. This is a full-time remote position based in Malaysia. The role focuses on daily financial operations, payment and collection management, payroll coordination, financial documentation, basic reporting and liaison with external accounting, audit, tax and corporate service providers. The successful candidate should be comfortable working independently in a small, growing and cross-border business environment.

Key responsibilities

Manage day-to-day finance operations, including accounts payable, accounts receivable, invoicing, payments and collections.

Prepare customer invoices, monitor outstanding balances and follow up on customer payments when required.

Review supplier invoices and arrange supplier payments in accordance with internal approval procedures.

Maintain accurate payment records, bank records and supporting financial documents.

Perform regular bank reconciliations and assist with month-end closing and account reconciliation.

Prepare and maintain basic financial reports, payment schedules, cash flow information and other management reports.

Manage finance-related transactions involving multiple entities, bank accounts and currencies.

Prepare payroll information, including salary calculations, allowances, employee expense claims and other employee-related payments, and arrange monthly salary payments.

Coordinate with external accounting firms on bookkeeping, financial statements, tax matters and statutory reporting.

Liaise with external auditors and other professional service providers, and prepare supporting documents for annual audit and financial statement submission.

About you

Diploma or bachelor's degree in Accounting, Finance, Business Administration or a related discipline.

At least 2-3 years of relevant working experience in finance, accounting or finance administration.

Practical experience in accounts payable, accounts receivable, payment processing and bank reconciliation.

Familiarity with accounting software such as Xero, QuickBooks, SQL Accounting, AutoCount, Zoho Books or similar systems.

Good proficiency in Microsoft Excel or Google Sheets.

Proficiency in all three languages - English, Chinese/Mandarin and Bahasa Malaysia - is required for daily written and verbal communication with regional colleagues, employees and business partners.

Responsible, organised and detail-oriented, especially when handling payments and confidential financial information.

Able to work independently in a remote working environment with minimal supervision.

Good communication, follow-up, time-management and multitasking skills.