Finance Operations Administrator

Mission Consultancy Services; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

Mission Consultancy Services in Kuala Lumpur is seeking a Finance Operations Administrator to manage daily finance tasks and operational processes. You will handle accounts payable/receivable, bank reconciliations, and vendor records while supporting internal teams and external partners to ensure accurate record-keeping.

The role involves ensuring compliance with statutory requirements, assisting monthly closings, and maintaining supplier relationships.

Qualifications

• Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or related field.
• 1–3 years in finance ops or admin-finance roles; fresh grads welcome with accounting background.
• Proficient with Excel/Google Sheets; strong analytical skills.
• Experience with accounting software is preferred.

Responsibilities

• Process accounts payable and receivable and ensure timely payments.
• Perform bank reconciliations and maintain vendor records.
• Assist in monthly close, reporting, and data entry in accounting software.
• Coordinate procurement, PO processing, and vendor onboarding.

Skills

Attention to detail

Numerical accuracy

Time management

Discretion with confidential data

English language

Bahasa Malaysia language

Education

Diploma or Bachelor's in Accounting/Finance/Business Admin

Tools

Xero

QuickBooks

SQL Account

AutoCount

SAP/Oracle

Job description

JobDescription

We are seeking an organized and detail-oriented Finance Operations Administrator tosupport daily financial administration and operational processes. In this role, you will manageaccounts payable and receivable, perform bank reconciliations, maintain vendor records,and streamline office operations. You will serve as a bridge between the finance department,internal teams, vendors, and external partners to ensure compliance, accuraterecord-keeping, and smooth daily workflows.

Key Responsibilities

Accounts Payable & Payment Processing:

• Process vendor invoices, payment requests, employee expense claims, andintercompany transfers accurately and on time.
• Prepare bank transfer requests, handle routine banking operations, and verify supporting documents.

Accounts Receivable & Reconciliation:

• Issue invoices, track customer billing schedules, and follow up on outstanding collections.
• Perform daily/monthly bank, payment gateway, and petty cash reconciliations.

Record Keeping & Compliance:

• Maintain up-to-date physical and digital financial records, contracts, and tax invoices in compliance with statutory requirements (e.g., SST, EPF, SOCSO,LHDN).
• Support internal/external audits by gathering required schedules, receipts, and reports.

Operational & Administrative Support:

• Manage procurement paperwork, purchase orders (POs), and vendor onboarding documentation.
• Liaise with vendors, landlord, utilities, and service providers for routine facility or operational needs.
• Assist in monthly closing activities, report generation, and basic data entryinto accounting software.

Requirements & Qualifications

• Education: Diploma or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 1–3 years of hands-on experience in finance operations, accounts support, or combined admin-finance roles (Fresh graduates with accounting backgrounds are welcome).
• Software Proficiency:
• Familiarity with accounting systems (e.g., Xero, QuickBooks, SQL Account, AutoCount, or SAP/Oracle).
• Intermediate to advanced proficiency in Microsoft Excel / Google Sheets.
• Soft Skills: High attention to detail, strong numerical accuracy, good time-management skills, and discretion with confidential data.
• Languages: Proficiency in spoken and written English and Bahasa Malaysia (Mandarin is an advantage for regional vendor communication).