Facilities Administrator

MCKL Campuses; Kuala Lumpur; On-site; MYR 42,000 - 66,000; Full time

Job summary

Methodist College Kuala Lumpur (MCKL) is seeking a Facilities Administrator who is organised, proactive, and detail-oriented to coordinate facilities and maintenance activities across the College. Based at Brickfields, Kuala Lumpur, you will support the Estate Management Department with admin duties, budgeting, and supplier liaison.

The role requires a Diploma/Degree in a related field and 5–6 years of relevant experience, strong MS Office skills, and the ability to manage multiple tasks

Qualifications

• Diploma or Degree in Business Administration, Facilities Management, Property Management, or related field.
• Minimum 5–6 years of relevant administrative or facilities experience.
• Strong organisational, coordination, and follow-up abilities.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications (Word/Excel).

Responsibilities

• Provide day-to-day administrative and coordination support to the Estate Management Department.
• Maintain departmental records, reports, databases, and documentation.
• Coordinate and follow up on maintenance and facilities-related work requests.
• Liaise with contractors, suppliers, and internal departments on facilities matters.
• Support procurement and purchasing activities, including quotations, purchase requisitions, and invoices.
• Maintain records of service contracts, licences, certificates, inspections, and asset registers.
• Assist with monitoring budgets and expenditure records.
• Prepare reports, meeting minutes, and management documentation.
• Provide admin support for events and facilities arrangements.
• Assist with health, safety, emergency response, and facilities initiatives.
• Monitor outstanding requests and follow up to resolve issues.

Skills

Organisational skills

Coordination

Follow-up skills

Communication skills

MS Office proficiency

Education

Diploma or Degree in Business Administration/Facilities Management/Property Management

Tools

Microsoft Word

Microsoft Excel

Job description

Methodist College Kuala Lumpur (MCKL) is looking for a Facilities Administrator who is organised, proactive, and detail-oriented, with a passion for providing efficient administrative and operational support. The successful candidate will play a key role in coordinating facilities and maintenance activities, supporting contractors and service providers, and ensuring the smooth day-to-day operation of the College’s facilities.

This position will be based at our main campus in Brickfields, Kuala Lumpur.

What you will bedoing:

• Provide day-to-day administrative and coordination support to the Estate Management Department.
• Manage and maintain departmental records, correspondence, reports, databases, and documentation.
• Coordinate and follow up on maintenance and facilities-related work requests.
• Liaise with contractors, suppliers, service providers, and internal departments on maintenance and facilities matters.
• Support procurement and purchasing activities, including obtaining quotations, preparing purchase requisitions and purchase orders, and processing invoices.
• Maintain accurate records of service contracts, licences, certificates, inspections, asset registers, and other compliance documentation.
• Assist with monitoring departmental budgets and expenditure records.
• Prepare reports, presentations, meeting minutes, work schedules, and other management documentation.
• Provide administrative and logistical support for College events, activities, and facilities arrangements.
• Assist with health, safety, emergency response, and other facilities-related initiatives.
• Monitor outstanding facilities requests and proactively follow up with relevant parties to ensure issues are resolved within the required timeframe.
• Maintain effective communication with staff, contractors, service providers, and other stakeholders.

Who are we looking for?

We are looking for someone who has:

• Diploma or Degree in Business Administration, Facilities Management, Property Management, or a related field.
• Minimum 5–6 years of relevant administrative or facilities experience.
• Good organisational, coordination, and follow-up skills.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office applications, especially Word and Excel.
• Able to manage multiple tasks and work independently.
• Detail-oriented, responsible, and proactive in handling tasks.
• Experience in coordinating with contractors, suppliers, or service providers is an advantage.

*Only shortlisted candidates will be contacted.

If the above sounds like you, MCKL wants you!