Admin Executive (Hostel & Campus Management)

MCKL Campuses; George Town; On-site; MYR 67,000 - 112,000; Full time

Job summary

MCKL Penang (Pykett Campus) is seeking a committed person to take charge of the hostel's day-to-day operational needs on campus. The role functions as the “heart” of the campus, overseeing hostel operations, facilities maintenance, safety, administration, and supporting the overall student experience.

This position will be based at MCKL Penang, Pykett Campus. The successful candidate will manage utilities, documents, room allocation, vendor coordination, occupancy, and ISO-QMS documentation,

Qualifications

• Bachelor's degree in any field is required.
• Able to work Tuesday to Saturday, 8:30 am–5:30 pm, with flexibility for hostel duties.
• Must have a valid Malaysian driving license.
• Proficient in English and Bahasa Malaysia, written and spoken.
• Strong communication, organization, and time-management skills.

Responsibilities

• Prepare and process monthly utility bills and cost calculations.
• Manage contracts, inventories, hostel records, and SOP files.
• Oversee day-to-day hostel operations including check-ins/outs and room allocation.
• Coordinate with vendors, contractors for repairs, maintenance, and projects.
• Track hostel occupancy and student matters; handle disciplinary cases.
• Support ISO-QMS documentation, updates, and compliance requirements.
• Assist in budget preparation and financial data entry into the college system.
• Provide operational support to campus events as needed.

Skills

Administration

Budgeting

Vendor coordination

Education

Bachelor's degree

Tools

MS Office

Job description

MCKL Penang (Pykett Campus) is seeking for a committed person who is ready to take charge of the hostel’s day-to-day operational needs on campus. This role functions like the “heart” of the campus, overseeing hostel operations, facilities maintenance, safety, administration, and supporting the overall student experience.

This position will be based at MCKL Penang, Pykett Campus.

Job Responsibilities:

• Prepare and process monthly utility bills, usage tracking, and cost calculations.
• Manage administrative documentation including contracts, inventories, hostel records, and SOP files.
• Oversee day-to-day hostel operations including check-ins, check-outs, room allocation, and facility upkeep.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and project works.
• Track weekly and monthly hostel occupancy, residents’ matters, disciplinary cases, and campus operational updates.
• Support ISO-QMS documentation, updates, and compliance requirements.
• Assist in budget preparation, financial tracking, and data entry into the college’s finance system.
• Provide operational support to general college functions and events when required.

Job Requirement:

• Possess a minimum bachelor’s degree in any field of study.
• Must be able to work from Tuesday to Saturday, 8:30 am to 5:30 pm, with flexibility to adjust working hours when required for hostel-related services.
• Able to remain contactable for urgent or emergency matters outside normal working hours.
• Required to have a valid Malaysian driving license.
• Possess good computer literacy and the ability to manage administrative tasks effectively.
• Able to communicate in both English and Bahasa Malaysia, verbally and in writing.
• Must be able to gain transferable skills such as communication, teamwork, organisation, problem-solving and time management.
• Detail-oriented, meticulous, analytical and good organisational and planning skills.
• Possess good communication skills for oral and written in Malay and English.

*Only shortlisted candidates will be contacted.

If the above sounds like you, MCKL wants you!