Admin Executive (Hostel & Campus Management)

SmartHire by SEEK; George Town; On-site; MYR 36,000 - 48,000; Full time

Job summary

Methodist College Kuala Lumpur (MCKL) is seeking an Admin Executive (Hostel & Campus Management) to join our Penang Pykett Campus team. You will be the operational backbone, handling hostel operations, facilities coordination, and administrative oversight to support a vibrant student community.

The role requires a Bachelor's degree, flexibility to work Tue-Sat, and on-call availability for emergencies, with strong communication in English and Bahasa Malaysia.

Qualifications

• Bachelor's degree in any field is required.
• Ability to work Tue-Sat, 8:30am-5:30pm, with flexibility for hostel-related needs.
• Willingness to be on-call for emergencies beyond hours.

Responsibilities

• Manage hostel operations, including resident check-ins/check-outs and room allocation.
• Oversee administrative records, contracts, inventories and SOP files.
• Coordinate with vendors for repairs and maintenance projects.
• Monitor hostel occupancy and prepare operational updates for stakeholders.
• Assist with ISO-QMS documentation and compliance requirements.
• Support budget preparation and data entry into the college finance system.

Education

Bachelor's Degree

Tools

MS Office

Job description

Our client "Methodist College Kuala Lumpur (MCKL)" is seeking an Admin Executive (Hostel & Campus Management) to join their team!

This is a unique and hands-on opportunity to serve as the operational backbone of a vibrant campus community in Penang. Described as the "heart" of the campus, this role offers a dynamic mix of hostel management, facilities coordination, administrative oversight, and student experience support - all within a purpose-driven educational environment. For someone who thrives on variety, enjoys problem-solving, and takes pride in keeping operations running smoothly, this is a genuinely rewarding position to step into.

About Our Client

Methodist College Kuala Lumpur (MCKL) is a well-established educational institution with a strong commitment to academic excellence and holistic student development. The Penang Pykett Campus is a growing hub where staff are empowered to make a real and visible difference in the day-to-day lives of students and the broader campus community.

What you'll be doing?

• Utility & Cost Management: Prepare and process monthly utility bills, track usage, and perform cost calculations to support responsible and efficient campus resource management.
• Administrative Documentation: Manage and maintain a range of administrative records including contracts, inventories, hostel documentation, and Standard Operating Procedure (SOP) files, ensuring everything is accurate and audit-ready.
• Hostel Operations Oversight: Oversee the full spectrum of day-to-day hostel operations including resident check-ins and check-outs, room allocation, and facility upkeep to ensure a safe and comfortable living environment for students.
• Vendor & Contractor Coordination: Liaise with vendors, contractors, and service providers to coordinate repairs, preventive maintenance, and project works, ensuring timely resolution and quality outcomes.
• Occupancy & Resident Monitoring: Track weekly and monthly hostel occupancy, manage resident matters, monitor disciplinary cases, and prepare campus operational updates for relevant stakeholders.
• ISO-QMS Compliance Support: Assist with ISO Quality Management System documentation, updates, and compliance requirements to uphold the institution's quality standards.
• Budget & Financial Support: Contribute to budget preparation, financial tracking, and data entry into the college's finance system, ensuring accurate and timely financial records are maintained.
• General Campus & Event Support: Provide operational support to broader college functions and events as needed, playing an active role in the wider campus community.

Who are they looking for?

• Educational Background: A minimum Bachelor's Degree in any field of study is required, providing the academic grounding to manage the diverse responsibilities of this role.
• Work Schedule Flexibility: The ability to work Tuesday to Saturday, 8:30am to 5:30pm, with flexibility to adjust working hours when hostel-related services require it, is an important aspect of this position.
• Availability for Emergencies: A willingness to remain contactable for urgent or emergency matters outside of normal working hours is necessary given the nature of hostel management responsibilities.
• Driving Licence: A valid Malaysian driving licence is required for this role to support campus-related mobility needs.
• Computer Literacy: Good proficiency with computers and the ability to manage administrative tasks and data entry effectively across relevant systems and platforms.
• Language Proficiency: The ability to communicate clearly in both English and Bahasa Malaysia, verbally and in writing, is essential for engaging effectively with students, staff, vendors, and external stakeholders in this bilingual environment.
• Organisational & Analytical Skills: A detail-oriented, meticulous, and analytical approach, combined with strong planning and organisational capabilities, is key to managing the breadth and complexity of this role.
• Interpersonal & Transferable Skills: Strong communication, teamwork, problem-solving, and time-management abilities are fundamental to succeeding in this collaborative and fast-paced campus environment.

If you are someone who takes pride in creating a safe, well-run, and welcoming environment for others, we would love to hear from you.

All information received will be kept strictly confidential and will be used only for employment-related purposes.