Facilities Admin (Mont Kiara)

Sepadu Group; Kuala Lumpur; On-site; MYR 30,000 - 45,000; Full time

Job summary

Sepadu Group is seeking a Facilities Admin in Kuala Lumpur to provide essential operational support for daily facility management. Responsibilities include coordinating vendor activities, maintaining documentation, and ensuring efficient facility operations.

The ideal candidate will possess a Bachelor’s degree and have at least 1 year of relevant experience, showcasing strong organizational and multitasking skills. Proficiency in Microsoft Office and CMMS is essential for success in this fast-paced environment.

Qualifications

• Bachelor’s degree in a relevant field.
• Minimum 1 year of experience in facility administration or similar.
• Strong organizational and communication skills.

Responsibilities

• Provide administrative support for daily facility operations.
• Maintain records and documentation related to operations.
• Act as the first point of contact for internal inquiries.

Skills

Organizational skills

Communication skills

Proficient in Microsoft Office

CMMS proficiency

Google Drive

Education

Bachelor’s degree in Building Services, Estate Management, or related field

Tools

Microsoft Office

CMMS

Google Drive

Job description

Kuala Lumpur, Federal Territory of Kuala Lumpur, Malaysia

About the job Facilities Admin (Mont Kiara)

Job Summary:

The Facilities Admin is responsible for providing administrative and operational support to ensure the smooth running of daily facility operations. This role focuses on coordinating vendor registration, procurement activities, maintenance documentation, and communication with service providers to maintain an efficient and well-managed facility environment.

Key Responsibilities:

1. Facility Administration & Operations Support

• Provide administrative and coordination support for daily operational activities.
• Maintain accurate records, documentation, and reports related to facility operations and services.
• Coordinate with internal departments and service providers to ensure timely task completion.
• Support the Facilities Manager in monitoring ongoing projects and operational tasks.
• Handle vendor registration and maintain updated vendor information in the system.
• Assist in the procurement of facility-related goods and services in accordance with company procedures.
• Coordinate with vendors and service providers for quotations, purchase orders, and service delivery.
• Track and monitor contract renewals and performance of service providers.

3. Customer Support & Communication

• Act as the first point of contact for internal inquiries related to facility operations.
• Provide support and assistance to staff on operational requests or administrative issues.
• Communicate clearly and professionally with internal stakeholders and vendors.

Qualifications & Requirements:

• Bachelor’s degree in Building Services, Estate Management, or any related field.
• Minimum 1 year of experience in facility administration or a similar role.
• Fresh graduates are welcome to apply.
• Strong organizational and communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook), CMMS, and Google Drive.
• Ability to multitask and work independently in a fast-paced environment.

Disclaimer: This job advertisement is not intended to be an exhaustive list of all duties and responsibilities of the position. The employee may be required to perform other duties as assigned.