ASSISTANT MANAGER, FACILITIES

Private Advertiser; Selangor; On-site; MYR 78,000 - 123,000; Full time

Job summary

Private Advertiser in Malaysia seeks an experienced Assistant Manager, Facilities to oversee the operation, maintenance and safety of buildings and infrastructure. The role focuses on coordinating contractors, monitoring preventive maintenance and ensuring cost‑effective, high‑quality services.

You will ensure statutory compliance and support emergency preparedness while managing multiple priorities with a proactive, organized approach and strong communication skills.

Qualifications

• Bachelor's degree or diploma in facilities management or related field.
• 5–8 years of relevant facilities, building or maintenance management experience.
• Experience supervising contractors and service providers.
• Knowledge of building maintenance, M&E systems and safety requirements.
• Strong leadership, communication, planning and problem‑solving skills.

Responsibilities

• Oversee daily maintenance and upkeep of buildings and common areas.
• Plan and monitor preventive and corrective maintenance programmes.
• Coordinate repairs with minimal disruption to operations.
• Monitor mechanical, electrical, plumbing, cooling and fire safety systems.
• Inspect for defects, safety concerns and compliance.
• Manage contractors, cleaners, landscaping and security services.
• Track performance, schedules and quality of works.
• Maintain records of maintenance, inspections, licences and compliance.
• Support safety, security and emergency preparedness.

Skills

Leadership

Communication

Planning

Problem-solving

Proactive

Organized

Independent work

Education

Bachelor's or Diploma in Facilities Mgmt / Building Mgmt / Engineering

Job description

A well-established organisation is seeking an experienced and proactive Assistant Manager, Facilities to support the effective management, maintenance and operation of its buildings, facilities, infrastructure and related services. Reporting to the Manager, Facilities, the successful candidate will support day-to-day building maintenance and facilities operations, coordinate contractors and service providers, monitor preventive and corrective maintenance, support safety and statutory compliance, and assist with facilities improvement works. The role requires a hands‑on facilities professional who can manage multiple operational priorities while maintaining high standards of safety, service quality, cost‑effectiveness, and asset condition.

Key responsibilities

Oversee daily maintenance and upkeep of buildings, facilities, infrastructure and common areas.

Plan and monitor preventive and corrective maintenance programmes.

Coordinate repairs and rectification works with minimal disruption to operations.

Monitor building services including mechanical and electrical systems, plumbing, air‑conditioning, fire protection systems and utilities.

Conduct regular inspections to identify defects, maintenance requirements and safety concerns.

Manage contractors and service providers for maintenance, cleaning, landscaping, security, pest control and other facilities‑related services.

Monitor contractor performance, work schedules, service quality and completion of works.

Maintain proper maintenance, service, inspection, licence and compliance records.

Support safety, security and emergency preparedness arrangements.

Monitor statutory licences, certificates, inspections and regulatory requirements.

Requirements

Minimum Bachelor's Degree or Diploma in Facilities Management, Building Management, Engineering, Property Management, Construction Management or a related discipline.

Minimum 5-8 years of relevant working experience in facilities, building, property or maintenance management, preferably with supervisory experience.

Experience managing contractors, vendors and outsourced service providers.

Good knowledge of building maintenance, mechanical and electrical systems and general facilities operations.

Familiarity with statutory compliance, fire safety and workplace safety requirements.

Strong leadership, communication, planning and problem‑solving skills.

Proactive, organised and able to manage multiple priorities.

Able to work independently and respond effectively to operational emergencies.

Good command of written and spoken English and Bahasa Malaysia.

Confidentiality Notice: This is a confidential recruitment assignment. The identity of the hiring organisation will be disclosed to shortlisted candidates at the appropriate stage of the recruitment process.

Only shortlisted candidates will be contacted for the next stage of the recruitment process.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a facilities manager?
• Do you have Building Maintenance experience?
• How many years of experience you have in the Facilities Management Industry?
• Are you willing to undergo a pre-employment background check?