Operation Executive

MCKL Campuses; Kuala Lumpur; On-site; MYR 72,000 - 96,000; Full time

Job summary

An educational institution in Malaysia is seeking an individual to oversee hostel operations at MCKL Penang (Pykett Campus). This role involves managing day-to-day operations, coordinating maintenance, and handling administrative documentation. Ideal candidates should possess a Bachelor's degree and have strong communication skills in both English and Bahasa Malaysia. Flexibility in working hours is required, and candidates must hold a valid Malaysian driving license.

Qualifications

• Minimum of a Bachelor's degree in any field of study.
• Required to have a valid Malaysian driving license.
• Able to communicate in both English and Bahasa Malaysia.
• Proactive, detail oriented and analytical.

Responsibilities

• Prepare and process monthly utility bills.
• Manage administrative documentation and records.
• Oversee day-to-day hostel operations.
• Coordinate with vendors and contractors for maintenance.
• Track hostel occupancy, residents' matters, and updates.
• Support ISO-QMS documentation, updates and compliance requirements.
• Assist in budget preparation and data entry into the college finance system.
• Provide operational support to college events and functions as needed.

Skills

Communication

Teamwork

Organization

Problem-solving

Time management

Education

Bachelor's degree in any field

Tools

Computer literacy

Job description

MCKL Penang (Pykett Campus) is seeking a committed person who is ready to take charge of the hostel’s day-to-day operational needs of the campus. This role functions like the “heart” of the campus, overseeing hostel operations, facilities maintenance, safety, administration, and supporting the overall student experience.

MCKL Penang, Pykett Campus.

What you will be doing:

• Prepare and process monthly utility bills, usage tracking, and cost calculations.
• Manage administrative documentation, including contracts, inventories, hostel records, and Standard Operating Procedure (SOP) files.
• Oversee day-to-day hostel operations, including check-ins, check-outs, room allocation, and facility upkeep.
• Coordinate with vendors, contractors, and service providers for repairs, preventive maintenance, and project works.
• Track weekly and monthly hostel occupancy, residents’ matters, disciplinary cases, and campus operational updates.
• Support ISO-QMS documentation, updates, and compliance requirements.
• Assist in budget preparation, financial tracking, and data entry into the college’s finance system.
• Provide operational support to general college functions and events when required.

Who are we looking for?

• Possess a minimum of a Bachelor’s degree in any field of study.
• Must be able to work from Tuesday to Saturday, 8.30 AM to 5.30 PM, with flexibility to adjust working hours when required for hostel-related services.
• Able to remain contactable for urgent or emergency matters outside normal working hours.
• Required to have a valid Malaysian driving license.
• Possess good computer literacy and the ability to manage administrative tasks effectively.
• Able to communicate in both English and Bahasa Malaysia, verbally and in writing.
• Must be able to gain transferable skills such as communication, teamwork, organisation, problem-solving and time management.
• Detail-oriented, meticulous, analytical and good organisation and planning skills.
• Possess good communication skills in oral and written in Malay and English.

*Only shortlisted candidates will be contacted.

If the above sounds like you, MCKL wants you!