Accounts Assistant

SmartHire by SEEK; Kuala Lumpur; On-site; MYR 42,000 - 60,000; Full time

Job summary

Methodist College Kuala Lumpur (MCKL) is seeking an Accounts Assistant to join its finance team in Kuala Lumpur. The role involves day-to-day financial and administrative tasks across procurement, vendor management, cashier operations, and documentation.

The ideal candidate holds a Diploma in Finance or Accounting and has 2–3 years of relevant experience. Proficiency in English and Bahasa Malaysia, plus strong Excel skills, are essential; knowledge of accounting software is a plus.

Qualifications

• Diploma in Finance/Accounting or related field.
• 2–3 years of relevant work experience in finance or accounting support.
• Fluency in English and Bahasa Malaysia.
• Proficiency in Microsoft Excel.
• Familiarity with accounting software is a plus.

Responsibilities

• Purchase Requisition Processing: Process and route purchase requisitions for approval.
• Vendor & supplier management: Maintain and update vendor records.
• Purchase Order Tracking: Monitor PO statuses and delivery.
• Invoice Verification: Verify invoices against POs and documents before payment.
• Finance & cashier support: Check receipts and support cashier operations.
• Transaction documentation: Maintain accurate financial records.
• Records management: Organise digital and physical records.
• Inquiry handling & admin support: Handle inquiries and provide admin assistance.
• Audit support: Assist with internal and external audits.
• Data entry & filing: Scan, file and enter data accurately.

Skills

English proficiency

Bahasa Malaysia

Independence & initiative

Integrity & reliability

Education

Diploma in Finance/Accounting or related field

Tools

Microsoft Excel

Accounting software

Job description

Our client "Methodist College Kuala Lumpur (MCKL)" is seeking an Accounts Assistant to join their team! This is a well-rounded opportunity for a detail-oriented finance professional to contribute meaningfully to the day-to-day financial and administrative operations of a respected educational institution. With responsibilities spanning procurement support, vendor management, cashier operations, and documentation, this role offers both variety and stability — making it an excellent step forward for those looking to deepen their practical experience in accounting and finance.

What you'll be doing?

• Purchase Requisition Processing: Process and route purchase requisitions for appropriate approval, ensuring procurement activities are carried out efficiently and in accordance with internal procedures.
• Vendor & Supplier Management: Maintain and regularly update vendor and supplier records and lists, supporting well-organised and reliable procurement relationships.
• Purchase Order Tracking: Monitor purchase orders and delivery statuses to ensure the timely receipt of goods and prompt resolution of any supply discrepancies.
• Invoice Verification: Verify vendor invoices against Purchase Orders and supporting documents to ensure accuracy and compliance before processing for payment.
• Finance & Cashier Support: Check and verify receipts and supporting financial documents, and provide support for daily cashier and collection operations with accuracy and care.
• Transaction Documentation: Ensure all financial transactions and records are properly documented and maintained, upholding the integrity of the organisation's financial data.
• Records Management: Manage and maintain both digital and physical records in an organised and accessible manner, supporting operational efficiency across the finance function.
• Inquiry Handling & Administrative Support: Handle internal and external inquiries professionally and provide general administrative assistance to support smooth day-to-day operations.
• Audit Support: Assist with internal and external audit activities by preparing and retrieving required documents in a timely and accurate manner.
• Data Entry & Filing: Perform document scanning, filing, record-keeping, and data entry tasks to ensure all information is captured and stored correctly.

Who are they looking for?

• Educational Background: A Diploma in Finance, Accounting, or a related field provides the right academic foundation for this position.
• Relevant Experience: A minimum of 2 to 3 years of relevant working experience in a finance or accounting support role is expected to ensure a confident and capable contribution from the outset.
• Language Proficiency: Fluency in both English and Bahasa Malaysia is required for this role, as effective communication with a diverse range of internal and external stakeholders in both languages is an everyday part of the position.
• Technical Proficiency: Proficiency in Microsoft Office applications, particularly Microsoft Excel, is essential for managing the data entry, reporting, and documentation responsibilities of this role.
• Accounting Software Knowledge: Familiarity with accounting software is not mandatory but would be considered a valuable advantage in supporting the broader finance team.
• Integrity & Reliability: A demonstrated commitment to reliability and integrity when handling sensitive financial information is a fundamental expectation of this position.
• Independence & Initiative: The ability to work independently with minimal supervision, managing tasks and priorities effectively, is important for thriving in this role.

If you are organised, trustworthy, and passionate about contributing to a purpose-driven organisation, we would love to hear from you.