Executive Assistant / Personal Assistant

Private Advertiser; Shah Alam; On-site; MYR 45,000 - 67,000; Full time

Job summary

Private Advertiser is seeking an Executive Assistant / Personal Assistant to support the Director in daily operations, scheduling, and communications. The role involves coordinating across two locations in Kuala Lumpur and occasional travel to Skudai, Johor Bahru.

Ideal candidates are organised, discreet and capable of handling confidential information with maturity. Fresh graduates are welcome and the position requires driving and own transportation.

Qualifications

• Fresh graduates welcome; candidates with administrative, coordination, customer service or assistant experience are an advantage.
• Must possess a valid Malaysian driving licence and own transportation.
• Willing to travel between Kota Kemuning, Viva Home Office and Skudai, Johor Bahru when required.
• Good spoken and written Mandarin and English; Bahasa Malaysia is an advantage.

Responsibilities

• Manage the Director's calendar, meetings, reminders and work priorities.
• Assist with meeting coordination, note-taking and follow-up on action items.
• Handle emails, documents, reports, presentations and information organisation.
• Coordinate communication between the Director, internal teams, branches, clients, suppliers and other external parties.
• Follow up on deadlines, outstanding tasks and business matters.
• Support work-related research, comparisons, simple reporting and ad-hoc projects.
• Assist communication and coordination with the Skudai, Johor Bahru branch.
• Travel occasionally to Skudai, Johor Bahru when required for work purposes.
• Maintain strict confidentiality for company, client and Director-related information.
• Perform other professional administrative and coordination duties as assigned

Skills

Organisation

Communication

Follow-up

Independent work

Google Workspace

Microsoft Office

Calendar management

Tools

Google Workspace

Microsoft Office

Job description

Executive Assistant / Personal Assistant

Personal Assistant / Executive Assistant to Director

Location: Kota Kemuning Home Office & Viva Home Office, Kuala Lumpur
Employment Type: Full-time, Permanent
Travel Requirement: Occasional travel to Skudai, Johor Bahru
Salary: RM4000– RM6000 basic salary, based on qualification and experience

About the role

We are looking for a trustworthy, organised and proactive Personal Assistant / Executive Assistant to support our Director in daily business operations, scheduling, communication and follow-up. This is a professional assistant role. The successful candidate will work closely with the Director and will need to handle confidential information with maturity, discretion and responsibility.

The role requires working in two locations: 3 working days per week at the Director's home office in Kota Kemuning, remaining working days at Viva Home Office, Kuala Lumpur, and occasional business travel to the Skudai, Johor Bahru branch when required. This is not a domestic helper role. The main focus is business support, coordination, document handling, communication and follow-up.

Key responsibilities

Manage the Director's calendar, meetings, reminders and work priorities

Assist with meeting coordination, note-taking and follow-up on action items

Handle emails, documents, reports, presentations and information organisation

Coordinate communication between the Director, internal teams, branches, clients, suppliers and other external parties

Follow up on deadlines, outstanding tasks and business matters

Support work-related research, comparisons, simple reporting and ad-hoc projects

Assist communication and coordination with the Skudai, Johor Bahru branch

Travel occasionally to Skudai, Johor Bahru when required for work purposes

Maintain strict confidentiality for company, client and Director-related information

Perform other professional administrative and coordination duties as assigned

About you

Fresh graduates welcome; candidates with administrative, coordination, customer service or assistant experience are an advantage

Good spoken and written Mandarin and English; Bahasa Malaysia is an advantage

Must possess a valid Malaysian driving licence

Must have own transportation

Willing to travel between Kota Kemuning, Viva Home Office and Skudai, Johor Bahru when required

Good organisational, communication and follow-up skills

Comfortable using Google Workspace, Microsoft Office, email and calendar management tools

Responsible, punctual, detail-oriented and able to work independently

Able to maintain professional boundaries and confidentiality while working closely with the Director