Executive Assistant to Director — Hybrid (KL/Kota Kemuning)

Private Advertiser; Shah Alam; On-site; MYR 45,000 - 67,000; Full time

Job summary

Private Advertiser is seeking an Executive Assistant / Personal Assistant to support the Director in daily operations, scheduling, and communications. The role involves coordinating across two locations in Kuala Lumpur and occasional travel to Skudai, Johor Bahru.

Ideal candidates are organised, discreet and capable of handling confidential information with maturity. Fresh graduates are welcome and the position requires driving and own transportation.

Qualifications

• Fresh graduates welcome; candidates with administrative, coordination, customer service or assistant experience are an advantage.
• Must possess a valid Malaysian driving licence and own transportation.
• Willing to travel between Kota Kemuning, Viva Home Office and Skudai, Johor Bahru when required.
• Good spoken and written Mandarin and English; Bahasa Malaysia is an advantage.

Responsibilities

• Manage the Director's calendar, meetings, reminders and work priorities.
• Assist with meeting coordination, note-taking and follow-up on action items.
• Handle emails, documents, reports, presentations and information organisation.
• Coordinate communication between the Director, internal teams, branches, clients, suppliers and other external parties.
• Follow up on deadlines, outstanding tasks and business matters.
• Support work-related research, comparisons, simple reporting and ad-hoc projects.
• Assist communication and coordination with the Skudai, Johor Bahru branch.
• Travel occasionally to Skudai, Johor Bahru when required for work purposes.
• Maintain strict confidentiality for company, client and Director-related information.
• Perform other professional administrative and coordination duties as assigned

Skills

Organisation

Communication

Follow-up

Independent work

Google Workspace

Microsoft Office

Calendar management

Tools

Google Workspace

Microsoft Office

Job description

Private Advertiser is seeking an Executive Assistant / Personal Assistant to support the Director in daily operations, scheduling, and communications. The role involves coordinating across two locations in Kuala Lumpur and occasional travel to Skudai, Johor Bahru.

Ideal candidates are organised, discreet and capable of handling confidential information with maturity. Fresh graduates are welcome and the position requires driving and own transportation.