Executive Assistant to Director

Private Advertiser; Johor Bahru; On-site; MYR 78,000 - 123,000; Full time

Job summary

Private Advertiser in Johor Bahru is seeking an experienced Executive Assistant to support the Director and enable smooth daily operations. You will manage schedules, prepare briefing notes, and coordinate with department heads on key initiatives.

The role requires strong communication, discretion with confidential information, and the ability to follow up actions with tact and professionalism.

Qualifications

• Diploma / Degree in Business Administration, Management, Property Development or a related field.
• At least 5 years of relevant experience in business coordination, project coordination, executive office support or a similar role.
• Experience in property development or construction is an advantage.
• Confident and professional when dealing with senior stakeholders, with the ability to follow up firmly and tactfully.
• Strong written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organisation
• Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines

Responsibilities

• Follow up on directions and action items assigned by the Executive Director, including progress, deadlines and outstanding issues.
• Coordinate with department heads and project teams to obtain updates and ensure agreed actions are carried out.
• Monitor key business and project matters, and promptly highlight delays, risks or decisions requiring the Executive Director’s attention.
• Prepare concise progress updates, briefing notes, reports and meeting materials.
• Attend relevant meetings, document key decisions and follow through on action items.
• Liaise with consultants, contractors, business partners and other external stakeholders on assigned matters.
• Support cross-departmental initiatives and special assignments from the Executive Director.
• Handle confidential information with discretion and professionalism.

Skills

Executive support

Stakeholder management

Time management

Communication

Education

Diploma / Degree in Business Administration, Management or related field

Job description

About the role

As the Executive Assistant to the Director, you will play a vital role in supporting and enabling the successful operations of the Company. This full-time position is based in Johor Bahru, Johor, and will require you to work closely with the Director to ensure the smooth running of their daily activities and key initiatives.

Key Responsibilities

Follow up on directions and action items assigned by the Executive Director, including progress, deadlines and outstanding issues.

Coordinate with department heads and project teams to obtain updates and ensure agreed actions are carried out.

Monitor key business and project matters, and promptly highlight delays, risks or decisions requiring the Executive Director’s attention.

Prepare concise progress updates, briefing notes, reports and meeting materials.

Attend relevant meetings, document key decisions and follow through on action items.

Liaise with consultants, contractors, business partners and other external stakeholders on assigned matters.

Support cross-departmental initiatives and special assignments from the Executive Director.

Handle confidential information with discretion and professionalism.

Requirements

Diploma / Degree in Business Administration, Management, Property Development or a related field.

At least 5 years of relevant experience in business coordination, project coordination, executive office support or a similar role.

Experience in property development or construction is an advantage.

Confident and professional when dealing with senior stakeholders, with the ability to follow up firmly and tactfully.

Strong written and verbal communication skills, with the ability to effectively interact with individuals at all levels of the organisation

Excellent organisational and time-management skills, with the ability to prioritise tasks and meet deadlines