Personal Assistant

ENVISION METATECH SDN BHD; Kuala Lumpur; On-site; MYR 42,000 - 68,000; Full time

Benefits offered by this job

Annual leave

Medical benefits

Job summary

Envision Metatech Sdn Bhd is recruiting a reliable Personal Assistant to support the Director with daily administrative tasks, calendar management, and coordination with the outsourced accounting firm to ensure smooth company operations. The role requires discretion, strong organizational skills, and the ability to handle sensitive information.

Fluency in English and Bahasa Malaysia is essential, with Mandarin considered an advantage.

Qualifications

• Diploma or Degree in Business Administration, Management, Accounting, Secretarial Studies, or similar.
• Experience as PA/EA or in coordinating roles is advantageous.
• Strong MS Word/Excel skills for document prep and filing.
• Proficient English and Bahasa Malaysia; Mandarin is a plus.

Responsibilities

• Provide direct administrative and coordination support to the Director on daily tasks, schedules, meetings, and follow-ups.
• Manage appointments, calendars, travel arrangements, and correspondence.
• Prepare and maintain letters, reports, and presentation materials; maintain digital and physical records.
• Liaise with outsourced accounting firm on company accounts and documents.

Skills

Organisation

Communication

Discretion

Microsoft Office (Word/Excel)

Education

Diploma/Degree in Business Administration/Management/Accounting/Secretarial Studies

Tools

Microsoft Word

Microsoft Excel

Job description

Envision Metatech Sdn Bhd is an IT software and AI transformation solutions company that helps businesses adopt practical digital systems and AI-enabled ways of working. We are looking for a reliable, highly organised, discreet, and proactive Personal Assistant to the Director. This role provides direct day-to-day support to the Director, coordinates important administrative matters, liaises with the outsourced accounting firm on company-account matters, and helps ensure that internal operations run smoothly. The successful candidate must be able to manage priorities, follow up carefully, communicate professionally, and handle confidential information with discretion.

Key responsibilities

• Provide direct administrative and coordination support to the Director on daily tasks, schedules, meetings, and follow-up matters.
• Manage appointments, meeting arrangements, calendars, reminders, correspondence, and travel or other business arrangements when required.
• Prepare, organise, and maintain letters, reports, presentation materials, internal forms, and physical and digital records.
• Liaise with the outsourced accounting firm on company-account administrative matters, including document collection, payment-voucher support, expense claims, invoices, supporting documents, and information follow-up.
• Track outstanding documents, requests, and action items; follow up with internal staff, suppliers, service providers, and relevant external parties under the Director's instruction.
• Assist with office administration, procurement coordination, office supplies, incoming calls, emails, mail, and general operational support.
• Support the Director with daily company operations and administrative coordination, while following internal procedures and approval controls.
• Maintain strict confidentiality of company, financial, customer, employee, and Director-related information.

About you

• Diploma or Degree in Business Administration, Management, Accounting, Secretarial Studies, or another relevant discipline. Candidates with SPM/STPM and strong relevant experience may also be considered.
• Experience as a Personal Assistant, Executive Assistant, Administrative Executive, accounts-support executive, or in a similar coordination role is an advantage.
• Good Microsoft Word and Excel skills, including document preparation, spreadsheets, and digital filing.
• Good written and spoken English and Bahasa Malaysia. Mandarin is an advantage.
• Organised, detail-oriented, responsible, proactive, and able to manage multiple tasks and deadlines.
• Professional communication skills and a high standard of confidentiality.
• Able to work independently, follow the Director's instructions accurately, and coordinate effectively with external service providers.
• EPF, SOCSO, and EIS contributions.
• Annual leave and medical benefits.

About us

Envision Metatech Sdn Bhd is an IT software and AI transformation solutions company that helps businesses adopt practical digital systems and AI-enabled ways of working.