Executive Assistant to Director (Business Operations)

10ft Curtains SDN BHD; Kajang; On-site; MYR 56,000 - 89,000; Full time

Job summary

DC FURNISHING SDN BHD is seeking an organised Executive Assistant to support the Director of Business Operations. The role spans calendar management, action follow-ups, and coordination across showrooms, factory operations, and teams such as sales, purchasing, production, and HR.

You will compile concise updates and help maintain confidential records. The candidate should have at least 2 years in a similar role, a business-related qualification, and strong English and Bahasa Malaysia

Qualifications

• 2+ years of executive assistance, operations coordination, or similar role.
• Diploma or degree in Business Administration, Management, or related field.
• Strong organisation, attention to detail and follow-up skills.
• Ability to manage changing priorities and work independently.
• Fluent English and Bahasa Malaysia in written and spoken form.
• Good working knowledge of Microsoft Office or Google Workspace.
• Comfortable learning new business systems and ensuring data accuracy.
• Professional judgement and discretion with confidential information.
• Willingness to attend occasional meetings at factory/showrooms; travel discussed at interview.
• Experience in retail, interior furnishings, renovation or multi-location operations is an advantage.

Responsibilities

• Director support: organize calendar, meetings, and prepare notes; track actions.
• Task management: maintain central action list with deadlines; escalate overdue items.
• Operations coordination: liaise with sales, customer service, purchasing, production, and installation.
• Management reporting: compile updates on sales, orders, installations, and priorities.
• HR/administrative support: coordinate interviews, onboarding documents, staff records, payroll/commission data.
• Marketing coordination: liaise with marketing and external providers on content and campaigns.
• Business system support: learn 10FT Connect; document feedback; prepare user guides.
• Documentation: draft correspondence, notices, meeting summaries, and SOPs; keep records organized.

Skills

Executive support

Organization

Communication

Multitasking

English

Bahasa Malaysia

MS Office

Google Workspace

Attention to detail

Discretion

Travel readiness

Education

Diploma or degree in Business Administration/Management

Tools

Microsoft Office

Google Workspace

10FT Connect

Job description

Executive Assistant to Director (Business Operations)

DC FURNISHING SDN BHD operates within a curtain and window solutions business covering showroom sales, manufacturing coordination, and installation services.

We are looking for an organised and proactive Executive Assistant to support our Director with daily priorities, business coordination, and follow-ups across our showrooms and factory operations.

This role suits someone who enjoys organising information, communicating with different teams, and making sure agreed actions are completed.

• *Director support: Organise the Director’s calendar, meetings, appointments, and business documents. Prepare meeting notes and track agreed actions.
• *Task management: Maintain a central action list with clear responsibilities and deadlines. Follow up with the relevant people and highlight overdue items or matters requiring a decision.
• *Operations coordination: Liaise with sales, customer service, purchasing, production, and installation teams on assigned priorities. Gather accurate updates and escape delays or unresolved issues.
• *Management reporting: Compile concise updates on sales activities, outstanding orders, installation matters, and other assigned business priorities using information from our internal systems.
• *HR and administrative support: Coordinate interview arrangements, onboarding documents, staff records, and payroll or commission supporting information for management review.
• *Marketing coordination: Follow up with the marketing team and external service providers on content schedules, required materials, campaign approvals, and exhibition preparations.
• *Business system support: Learn and use 10FT Connect, document staff feedback, track reported issues, and assist with checking workflow updates and preparing simple user guides.
• *Documentation: Draft correspondence, internal notices, meeting summaries, and operating procedures for approval, while maintaining organised and confidential records.

We are looking for someone with:

• At least 2 years of relevant experience in executive assistance, operations coordination, project administration, or a similar role.
• A diploma or degree in Business Administration, Management, or a related field. Candidates with equivalent practical experience are also encouraged to apply.
• Strong organisation, attention to detail, and consistent follow-up skills.
• The ability to manage changing priorities and work independently within agreed responsibilities.
• Clear written and verbal communication in English and Bahasa Malaysia.
• Good working knowledge of Microsoft Office or Google Workspace, particularly spreadsheets and documents.
• Confidence learning new business systems and checking information for accuracy.
• Professional judgement and discretion when handling confidential company and employee information.
• Willingness to attend occasional business meetings at our factory or other showrooms, with travel arrangements discussed during the interview.
• Experience in retail, interior furnishings, renovation, manufacturing, or a business operating across several locations will be an advantage.