Admin cum Personal Assistant

TSL GLOBAL TRADE SDN BHD; Skudai; On-site; MYR 28,000 - 39,000; Full time

Benefits offered by this job

EPF, SOCSO, and EIS contributions

Annual leave

Medical benefits and outpatient cover

Job summary

TSL GLOBAL TRADE SDN BHD is seeking an Executive & Personal Assistant to support senior management from its Skudai, Johor offices. You will manage calendars, coordinate meetings, arrange travel, and handle confidential documentation with discretion.

In addition to administrative duties, you will provide HR support, liaise with finance on expenses, and assist in organizing corporate events and filing systems. Fluency in Mandarin, English and Bahasa Melayu is required.

Qualifications

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Science, or a related field.
• 2–4 years of proven experience as an Administrator, Secretary, or Personal Assistant to senior management.
• Proficient in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills in Mandarin, English and Bahasa Melayu.
• Based in Skudai, Johor; high level of integrity, trustworthiness and confidentiality.

Responsibilities

• Manage and maintain the executive's calendar, schedule appointments, coordinate meetings, and arrange travel itineraries.
• Screen and manage incoming phone calls, emails, and correspondence, filtering and prioritizing them for the executive.
• Take meeting minutes, draft executive summaries, and follow up on action items assigned during meetings.
• Handle confidential matters and sensitive documentation with utmost professionalism and discretion.
• Oversee daily general administrative functions to ensure efficient office workflow.
• Assist in HR administrative tasks, such as maintaining employee records, tracking attendance/leave, and coordinating interview schedules.
• Handle basic administrative finance tasks, such as processing petty cash, tracking office expenses, and collecting vendor invoices.

Skills

Calendar management

Meeting coordination

Travel arrangements

Discretion and confidentiality

Office suite (MS Office)

Google Workspace

Zoom/Teams proficiency

Languages: Mandarin, English, Bahasa

Education

Diploma or Bachelor's Degree in Business Administration/Management/Secretarial Science

Tools

Microsoft Office Suite

Google Workspace

Zoom

Teams

Job description

This is an Executive & Personal Assistant role supporting senior management with calendar management, meeting coordination, travel arrangements, and confidential documentation handling. The position encompasses general office administration, HR support, and finance liaison responsibilities across a dynamic office environment.

Key responsibilities

• Manage and maintain the executive's calendar, schedule appointments, coordinate meetings, and arrange travel itineraries
• Screen and manage incoming phone calls, emails, and correspondence, filtering and prioritizing them for the executive
• Take meeting minutes, draft executive summaries, and follow up on action items assigned during meetings
• Handle confidential matters and sensitive documentation with utmost professionalism and discretion
• Oversee daily general administrative functions to ensure efficient office workflow
• Manage office supplies inventory, monitor stock levels, and coordinate equipment maintenance or vendor services
• Assist in organizing corporate events, meetings, and internal gatherings as required
• Update and maintain filing systems (both physical and digital/cloud-based) for easy document retrieval
• Assist with HR administrative tasks, such as maintaining employee records, tracking attendance/leave, and coordinating interview schedules
• Handle basic administrative finance tasks, such as processing petty cash, tracking office expenses, and collecting vendor invoices

About you

• Diploma or Bachelor's Degree in Business Administration, Management, Secretarial Science, or a related field
• Minimum 2 to 4 years of proven experience as an Administrator, Secretary, or Personal Assistant to senior management
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace
• Familiar with office management tools, virtual meeting platforms (Zoom, Teams), and basic digital filing systems
• Excellent written and verbal communication skills in Mandarin, English and Bahasa Melayu.
• Preferred Chinese. Based in Skudai, Johor
• High level of integrity, trustworthiness, and confidentiality
• Exceptional organizational and time-management skills with the ability to prioritize tasks under pressure
• Proactive, detail-oriented, with a pleasant personality and strong interpersonal skills

Competitive basic salary (Market rate typically ranges from RM 2,500 - RM 3,500+ depending on experience)

• EPF, SOCSO, and EIS contributions
• Annual leave, medical benefits, and outpatient coverage