Dynamic Office Administrator: Client & Project Support

Prompt Engineering; Penang; On-site; MYR 39,000 - 58,000; Full time

Benefits offered by this job

Attractive remuneration package

Work-life balance

Job summary

Jora Malaysia is seeking an experienced Administrative Support professional to provide high-level support across the business and be the first point of contact for clients. You will coordinate job bookings, queries, and maintain the internal portal, while handling diary management and office operations with strong English communication.

Responsibilities include processing bookings, quotes, contracts, and project administration, plus stock management and reporting as directed by team leaders.

Qualifications

• Minimum of 3 years in a similar role.
• High level of English communication, written and oral.
• Advanced MS Office (Outlook, Word, Excel) skills.

Responsibilities

• Provide high level administrative support to all areas of the business and be the first point of contact for all clients.
• Coordinate job bookings and client queries; maintain the internal portal.
• Manage and maintain “Notepool.”; action all job bookings and client queries via telephone, email, or internal portal.
• Provide quoting, contract and project management administration support to the management team and staff.
• Assist with diary and calendar coordination, and responses to site or client inquiries.

Skills

Administrative support

Client coordination

Diary management

English communication

Time management

Tools

MS Office

Job description

Jora Malaysia is seeking an experienced Administrative Support professional to provide high-level support across the business and be the first point of contact for clients. You will coordinate job bookings, queries, and maintain the internal portal, while handling diary management and office operations with strong English communication.

Responsibilities include processing bookings, quotes, contracts, and project administration, plus stock management and reporting as directed by team leaders.