Client-Facing Office & Project Administration Pro

Ricebowl; George Town; On-site; MYR 39,000 - 56,000; Full time

Benefits offered by this job

Work-life balance

Attractive remuneration package

Job summary

Jora Malaysia is seeking an experienced administrative professional to provide comprehensive support across the business. You will be the first point of contact for clients, manage bookings and the internal Notepool portal, and coordinate quotes, contracts, and site tasks.

Strong MS Office and English communication are essential. This role requires at least 3 years in a similar position; you will handle diary coordination, reporting, and stock management while maintaining high service levels and

Qualifications

• High level English communication, written and oral.
• Advanced MS Office skills (Outlook, Word, Excel).
• Minimum of 3 years in a similar role.

Responsibilities

• Provide high level administrative support to all areas of the business and be the first point of contact for clients.
• Coordinate job bookings, client queries and maintain the internal portal (Notepool).
• Manage and maintain Notepool; action bookings and inputs in the project system.
• Provide quoting, contract and project administration support to management and staff.
• Coordinate diary/calendar, system issues, and client status updates.
• Manage switchboard, call queue and messages; handle site task scheduling as required.
• Prepare site inspection reports and company reporting requirements.
• Maintain stock, office supplies, and general office administration.

Skills

MS Office

English communication

Interpersonal skills

Administrative coordination

Tools

Notepool

Job description

Jora Malaysia is seeking an experienced administrative professional to provide comprehensive support across the business. You will be the first point of contact for clients, manage bookings and the internal Notepool portal, and coordinate quotes, contracts, and site tasks.

Strong MS Office and English communication are essential. This role requires at least 3 years in a similar position; you will handle diary coordination, reporting, and stock management while maintaining high service levels and