Dynamic Office & Front Desk Administrator

Meru Group; Kuala Lumpur; On-site; MYR 24,000 - 36,000; Full time

Job summary

Jora Malaysia is seeking an Office Administrator to manage daily office administration and operations in Kuala Lumpur. The role involves handling correspondence, filing systems, and compliance with policies to maintain an efficient working environment.

You will coordinate facilities, liaise with vendors, prepare documentation for expenses, and oversee insurance, licenses, and asset records. Fresh graduates are encouraged to apply, with strong communication and multitasking skills preferred.

Qualifications

• Minimum Diploma in Business Administration, Office Management, or related field.
• Fresh graduates are encouraged to apply.
• Good communication and interpersonal skills, with a professional demeanor.
• Able to handle front desk duties including answering phone calls and visitors.
• Proficient in basic computer applications (Microsoft Word, Excel, email).
• Able to multitask, well-organized, and attentive to details.

Responsibilities

• Manage daily office administration and operations to ensure an efficient and well-organized working environment.
• Handle correspondence, telephone calls, document management, filing systems, and compliance with company policies and procedures.
• Monitor and manage office supplies, company assets, equipment records, and maintenance requirements.
• Coordinate office facilities, cleanliness, safety, repairs, and maintenance activities with building management and service providers.
• Provide administrative support for meetings, including meeting room arrangements and related logistics.
• Liaise with vendors, contractors, and service providers for office-related matters, including obtaining quotations and monitoring service agreements.
• Prepare and maintain administrative documentation, payment requisitions, and supporting records for operational expenses and services.
• Monitor and coordinate renewals of insurance policies, licenses, rental agreements, road tax, and other regulatory requirements.
• Manage company vehicle records, insurance, and compliance-related documentation.
• Provide administrative support for project sites, including the coordination, installation, maintenance, and replacement of office equipment and facilities.

Skills

Communication skills

Interpersonal skills

Multitasking

Organizational skills

MS Office proficiency

Education

Diploma in Business Administration

Tools

Microsoft Word

Microsoft Excel

Email management

Job description

Jora Malaysia is seeking an Office Administrator to manage daily office administration and operations in Kuala Lumpur. The role involves handling correspondence, filing systems, and compliance with policies to maintain an efficient working environment.

You will coordinate facilities, liaise with vendors, prepare documentation for expenses, and oversee insurance, licenses, and asset records. Fresh graduates are encouraged to apply, with strong communication and multitasking skills preferred.