DOCUMENT CONTROLLER

Zalam Corporation Sdn Bhd; Gopeng; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

Standard statutory entitlements

Health and wellbeing focus

Career progression opportunities

Job summary

Zalam Corporation Sdn Bhd in Gopeng, Perak is seeking a detail-oriented Document Controller to join on a full-time basis. You will implement and manage document control procedures to ensure accuracy, accessibility, and compliance across the organisation.

The role covers both physical and electronic records, version control, retention schedules, audits, and staff training, with a focus on maintaining secure, well-organised filing systems.

Qualifications

• 3–5 years in records management or document control.
• Strong knowledge of document classification and retention schedules.
• Proficient with document management software and databases.
• Excellent organisation and attention to detail.
• Understanding of data protection regulations and confidentiality.

Responsibilities

• Develop, implement and maintain document control policies and systems.
• Create and update master document lists and indexing structures.
• Receive, catalogue, classify and distribute documents to departments.
• Maintain version control and ensure current, approved documents only.
• Establish retention schedules and archiving procedures.
• Monitor document lifecycles from creation to disposal.
• Conduct regular audits of filing systems for compliance.
• Train staff on document control procedures and record management.
• Liaise with department heads to understand documentation needs.
• Manage both physical and electronic document storage including backups.
• Produce reports on document management activities and compliance.

Skills

Records management

Document control

MS Excel

MS Access

Document management software

Education

Certification in records management

Tools

Databases

Indexing tools

Electronic filing systems

Job description

About the role

We are seeking a detail-oriented and organised Document Controller to join Zalam Corporation Sdn Bhd on a full-time basis. This is a key position based in Gopeng, Perak, where you will play a vital role in maintaining the integrity and accessibility of our organisation's documentation systems. As Document Controller, you will be responsible for implementing and managing comprehensive document control procedures that support our operational excellence and compliance requirements. This role is essential to ensuring that all records and documents are properly classified, stored, retrieved and disposed of in accordance with regulatory standards and best practice.

Key responsibilities

Developing, implementing and maintaining document control policies, procedures and systems to ensure consistency and compliance across the organisation

Creating and updating master document lists, filing systems and indexing structures to facilitate efficient retrieval and management of records

Receiving, cataloguing, classifying and distributing documents to appropriate departments and personnel

Maintaining version control and ensuring that only current, approved versions of documents are in circulation

Establishing and enforcing retention schedules and archiving procedures in line with legal and regulatory requirements

Monitoring document lifecycles from creation through to disposal, ensuring proper destruction of confidential or obsolete materials

Conducting regular audits of filing systems and document storage areas to verify accuracy and compliance

Training staff on document control procedures and best practice for record management

Liaising with departmental heads to understand documentation requirements and implement tailored solutions

Managing both physical and electronic document storage systems, including database administration and backup procedures

Producing reports on document management activities, metrics and compliance status

What we're looking for

Proven experience of at least 3–5 years working in a records management, document control or document administration role

Strong knowledge of document classification systems, filing protocols and retention schedules relevant to your industry or sector

Proficiency in document management software and systems, including experience with databases, indexing tools and electronic filing systems

Excellent organisational skills with meticulous attention to detail and an ability to manage multiple filing systems simultaneously

A sound understanding of data protection regulations, confidentiality requirements and compliance standards applicable to records management

Competency in using Microsoft Office applications, particularly Excel and Access, or equivalent software packages

Excellent written and verbal communication skills to interact effectively with colleagues across all levels of the organisation

Ability to prioritise workload, meet deadlines and work independently with minimal supervision

Strong problem-solving abilities and a proactive approach to identifying process improvements

Professional certification in records management or document control (such as ARMA or equivalent) is desirable

Experience with both paper-based and digital document management systems is preferred

What we offer

At Zalam Corporation Sdn Bhd, we are committed to supporting the professional development and wellbeing of our employees. We offer a competitive salary package commensurate with experience and qualifications. You will benefit from a supportive working environment where your contributions are valued and recognised. The company provides opportunities for continuous learning and career progression within the administration and records management field. We maintain a collaborative team culture and foster open communication at all levels. Additional benefits include standard statutory entitlements and a workplace environment designed to support your health and wellbeing.

About us

Zalam Corporation Sdn Bhd is a professional and forward-thinking organisation based in Gopeng, Perak. We are committed to maintaining the highest standards of operational efficiency and compliance across all our business functions. Our company values integrity, professionalism and continuous improvement. We believe that effective document and records management is fundamental to our success and supports our delivery of quality services to our stakeholders. We pride ourselves on creating a workplace where employees are empowered to contribute meaningfully to our organisational goals.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Controller?
• Which of the following types of qualifications do you have?
• Do you have experience using Filing Systems?

With over 45 years of experience in the key business of Building Properties Development and also in the General Civil and Structural Engineering Construction Industries, ZALAM has been involved in a myriad of projects including terrace houses, apartments, condominiums, hotels, offices, factories and warehouses, and infra-structure projects.

We are registered with PAM, MBAM, CIDB(G7), TNB, IPA, PKK(Class A). We are also an ISO9001:2008 (BS EN ISO9001:2008) accredited company. Our objectives are focused around our commitment and uwavering dedication for cost effective solutions for construction issues, while delivering projects on a timely manner and within our Clients' budgets. Our sucess is achieved through our robust financial and technical supports from our associate companies and professional consulting engineers, and with the growth in the number of our professional in-house staff and also with the growth in the number of our professional in-house staff and also with the increasing number of our own construction plants and machineries.

We thrive on moving forward to achieving a mutual goal when it comes to timely project completion with quality that meet every client's needs. WE DELIVER, WE EXCEL!

With over 45 years of experience in the key business of Building Properties Development and also in the General Civil and Structural Engineering Construction Industries, ZALAM has been involved in a myriad of projects including terrace houses, apartments, condominiums, hotels, offices, factories and warehouses, and infra-structure projects.

We are registered with PAM, MBAM, CIDB(G7), TNB, IPA, PKK(Class A). We are also an ISO9001:2008 (BS EN ISO9001:2008) accredited company. Our objectives are focused around our commitment and uwavering dedication for cost effective solutions for construction issues, while delivering projects on a timely manner and within our Clients' budgets. Our sucess is achieved through our robust financial and technical supports from our associate companies and professional consulting engineers, and with the growth in the number of our professional in-house staff and also with the growth in the number of our professional in-house staff and also with the increasing number of our own construction plants and machineries.

We thrive on moving forward to achieving a mutual goal when it comes to timely project completion with quality that meet every client's needs. WE DELIVER, WE EXCEL!

Perks and benefits Medical Miscellaneous allowance Shell Card, Travelling & Entertainment (if applica

What can I earn as a Document Controller