Document Control Officer

Cantilever Sdn Bhd; Kuala Lumpur; On-site; MYR 28,000 - 47,000; Full time

Job summary

Cantilever Sdn Bhd, an ISO-certified construction company in Malaysia, seeks a diligent Document Control Officer to manage incoming and outgoing correspondence, filing, and document circulation.

You will ensure proper formatting, scanning, and archiving of technical documents, maintain the Summary of Incoming & Outgoing Correspondence, and support project teams with accurate record-keeping and MS Office tasks.

Qualifications

• Minimum Certificate / Diploma in Document Management or relevant field.
• Fresh Graduates / Minimum 1 year of relevant working environment and field experience in project management.
• Possess good knowledge in data organization and management process.
• Able to work independently handling technical documents with minimum supervision.
• Systematic, proficient typing and editing skills, ability to work independently and work as a team.
• Computer literate with IT skills in Microsoft Office including Outlook, Excel, Words and PowerPoint.
• Good command in both written and spoken language i.e Bahasa Malaysia and English.

Responsibilities

• Register all incoming and outgoing correspondence into Summary of Incoming & Outgoing Correspondence as per procedure on the server.
• Circulate documents and follow up on the circulation process on a daily basis.
• Ensure proper formatting of outgoing correspondence, site memos, internal memos and inter-office memos as per procedure across all departments and the site.
• Ensure delivery of documents to the receiving party by courier or by hand.
• Ensure all acknowledgement slips of documents sent out by the courier company are returned.
• Scan all documents received from external parties, record these accordingly and save them onto the server.
• Cross check the Summary of Incoming & Outgoing Correspondence between HQ and Site and tally every fortnightly by the 18th and 3rd of each month.
• File all correspondence in the appropriate files in accordance with the Filing Code.

Skills

Typing & editing

Data organization

Independent work

Teamwork

MS Office proficiency

Education

Certificate / Diploma in Document Management

Tools

Microsoft Office

Job description

Key responsibilities

Register all incoming and outgoing correspondence into Summary of Incoming & Outgoing Correspondence as per procedure on the server

Circulate documents and follow up on the circulation process on a daily basis

Ensure proper formatting of outgoing correspondence, site memos, internal memos and inter-office memos as per procedure across all departments and the site

Ensure delivery of documents to the receiving party by courier or by hand

Ensure all acknowledgement slips of documents sent out by the courier company are returned

Scan all documents received from external parties, record these accordingly and save them onto the server

Cross check the Summary of Incoming & Outgoing Correspondence between HQ and Site and tally every fortnightly by the 18th and 3rd of each month

File all correspondence in the appropriate files in accordance with the Filing Code

About you

Minimum Certificate / Diploma in Document Management or relevant field

Fresh Graduates / Minimum 1 year of relevant working environment and field experience in project management

Possess good knowledge in data organization and management process

Able to work independently handling technical documents with minimum supervision

Systematic, proficient typing and editing skills, ability to work independently and work as a team

Computer literate with IT skills in Microsoft Office including Outlook, Excel, Words and PowerPoint

Good command in both written and spoken language i.e Bahasa Malaysia and English

Unlock job insights

Hirer responsiveness Salary match Number of applicants

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Document Control Officer?
• Which of the following types of qualifications do you have?
• Which of the following Microsoft Office products are you experienced with?
• Do you have Document Management experience?
• How would you rate your Bahasa Malaysia language skills?
• Which of the following Microsoft desktop certifications have you completed?

We are an established ISO Certified Construction Company in the market undertaking many prominent projects in infrastructural and civil engineering works. Projects that we have successfully completed include Menara Telekom, Inner Ring Road for Pusat Pentadbiran Kerajaan Persekutuan (Putrajaya), Batu Caves MRR2 Elevated Highway, Maju Expressway (MEX), Duta-Ulu Klang Expressway (DUKE), Petronas Tower 3, Kompleks Kerja Raya 2, Ampang-Kuala Lumpur Elevated Highway (AKLEH) Phase 2 and Sungai Besi - Ulu Kelang (SUKE) - CB3 & CB4.

We are an established ISO Certified Construction Company in the market undertaking many prominent projects in infrastructural and civil engineering works. Projects that we have successfully completed include Menara Telekom, Inner Ring Road for Pusat Pentadbiran Kerajaan Persekutuan (Putrajaya), Batu Caves MRR2 Elevated Highway, Maju Expressway (MEX), Duta-Ulu Klang Expressway (DUKE), Petronas Tower 3, Kompleks Kerja Raya 2, Ampang-Kuala Lumpur Elevated Highway (AKLEH) Phase 2 and Sungai Besi - Ulu Kelang (SUKE) - CB3 & CB4.