Document Controller: Compliance & Records Lead

Zalam Corporation Sdn Bhd; Gopeng; On-site; MYR 40,000 - 67,000; Full time

Benefits offered by this job

Standard statutory entitlements

Health and wellbeing focus

Career progression opportunities

Job summary

Zalam Corporation Sdn Bhd in Gopeng, Perak is seeking a detail-oriented Document Controller to join on a full-time basis. You will implement and manage document control procedures to ensure accuracy, accessibility, and compliance across the organisation.

The role covers both physical and electronic records, version control, retention schedules, audits, and staff training, with a focus on maintaining secure, well-organised filing systems.

Qualifications

• 3–5 years in records management or document control.
• Strong knowledge of document classification and retention schedules.
• Proficient with document management software and databases.
• Excellent organisation and attention to detail.
• Understanding of data protection regulations and confidentiality.

Responsibilities

• Develop, implement and maintain document control policies and systems.
• Create and update master document lists and indexing structures.
• Receive, catalogue, classify and distribute documents to departments.
• Maintain version control and ensure current, approved documents only.
• Establish retention schedules and archiving procedures.
• Monitor document lifecycles from creation to disposal.
• Conduct regular audits of filing systems for compliance.
• Train staff on document control procedures and record management.
• Liaise with department heads to understand documentation needs.
• Manage both physical and electronic document storage including backups.
• Produce reports on document management activities and compliance.

Skills

Records management

Document control

MS Excel

MS Access

Document management software

Education

Certification in records management

Tools

Databases

Indexing tools

Electronic filing systems

Job description

Zalam Corporation Sdn Bhd in Gopeng, Perak is seeking a detail-oriented Document Controller to join on a full-time basis. You will implement and manage document control procedures to ensure accuracy, accessibility, and compliance across the organisation.

The role covers both physical and electronic records, version control, retention schedules, audits, and staff training, with a focus on maintaining secure, well-organised filing systems.