Document Controller

Dhaya Maju Infrastructure (Asia) Sdn Berhad; Kuala Lumpur; On-site; MYR 28,000 - 45,000; Full time

Job summary

Dhaya Maju Infrastructure (Asia) Sdn Berhad in Kuala Lumpur is seeking a Document Controller to manage incoming/outgoing correspondence, scanning, and archival in the project environment.

The role requires at least 1 year of related experience, a Diploma or Bachelor’s degree, and working knowledge of document management systems like SmartSolve or Team Binder. Candidates should be detail-oriented and capable of coordinating with multiple stakeholders.

Qualifications

• Diploma or Bachelor’s degree or related qualification.
• Minimum 1 year of experience in document or records management.
• Experience handling multiple file types.
• Basic understanding of construction documents.

Responsibilities

• Receive, scan and register correspondence into Master List.
• Distribute hard copy correspondence to Secretary and Project Site Document Controller.
• Circulate outgoing hard copy letters to relevant internal departments.
• Scan and upload confidential/project correspondence into EDMS for archiving.
• Ensure outgoing letters are sorted, passed to Dispatch, and properly filed.

Skills

Record management

Data entry

Attention to detail

Communication

Education

Diploma or Bachelor’s degree

Tools

SmartSolve Document Management

Team Binder

Job description

Receive, scanning and register into Master List of all incoming correspondence address to HQ Office.

Distribute / circulate all the incoming hard copy correspondence to Secretary and Project Site Document Controller for further action and notes by the Project Director.

Distribute / circulate all the incoming hard copy correspondence to Internal Department that are not related to the project documentation.

Scan and upload all the project Confidential and Commercial correspondence into Team Binder in Eight EDMS for record and archiving.

Checking, Sorting and Photocopy to the stated recipient of all hard copy outgoing letter and pass to Dispatch for courier.

Ensure of all hard copy outgoing letter acknowledgement are properly recorded and filed.

To perform any other related duties when required by the Document Control Manager and Management Team from time to time.

To take reasonable care for the Health, Safety, Environmental and Welfare as per the Occupational Safety & Health Act, company policy and OSH Management System.

Experience

Knowledge of SmartSolve Document Management or Team Binder and document capture / image capture systems.

Minimum of 1years’ experience in document or records management.

Experience working with many file types.

Ability to find and preserve paper documents.

Basic understanding of construction documents.

Education

Candidate must possess at least a Diploma or Bachelor’s Degree or any other qualifications related.

Dhaya Maju Infrastructure (Asia) Sdn. Berhad proudly celebrates its 28th anniversary since its inception in 1996. Holding the esteemed “PKK Class A” Bumiputera and CIDB G7 Contractor status, our commitment revolves around delivering exceptional contract and construction management services. We dedicate ourselves to each project by deploying top-tier personnel, expertise,skills, and resources. Our dedication to excellence is underscored by our adherence to ISO MS 1722:2011, ISO 14001:2015, ISO 9001:2015 and ISO 45001:2018 standards, demonstrating our unwavering commitment to quality. As a testament to our capabilities, we currently hold PETRONAS SWEC licenses , into the energy sector.

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Document Controller?
• How much notice are you required to give your current employer?