Document Controller

Boon Boon Builder Sdn Bhd; Sibu; On-site; MYR 48,000 - 60,000; Full time

Job summary

Boon Boon Builder Sdn Bhd in Sarawak is seeking a Document Controller to join our construction division on a full-time basis in Sibu. You will be responsible for managing all project documents, contract records and compliance documentation to support timely project delivery.

You will implement robust filing and version control, liaise with project teams and contractors, and ensure access to accurate documents while maintaining confidentiality.

Qualifications

• Minimum 2–3 years’ experience in document control or related admin role.
• Strong organisation and accuracy with filing.
• Experience with MS Office and document systems.
• Good English; Malay knowledge is a plus.

Responsibilities

• Receive, register, index and distribute project documents
• Maintain document control systems and filing protocols
• Manage version control of drawings, specs and contracts
• Coordinate storage and archiving per contractual requirements
• Prepare document registers, transmittals and logs
• Assist with contract documents, amendments and variations
• Liaise with project teams, consultants and contractors
• Monitor document deadlines and submissions
• Ensure compliance with retention policies and data protection

Skills

Organisational skills

Attention to detail

Document management

Microsoft Office

English fluency

Tools

Document management software

Drawing management software

Job description

About the role

Boon Boon Builder Sdn Bhd is seeking a Document Controller to join our construction division on a full-time basis in Sibu, Sarawak. This role is fundamental to the success of our projects, ensuring that all documentation is meticulously managed, organised and maintained to the highest standards. As Document Controller, you will be responsible for managing all project documents, contract records, and compliance documentation, providing critical support to our contracts management team and ensuring seamless project delivery.

Key responsibilities

• Receiving, registering, indexing and distributing all project documents and correspondence in a systematic manner
• Maintaining comprehensive document control systems and filing protocols to ensure easy retrieval and accessibility
• Managing version control of all technical drawings, specifications and contract documents
• Coordinating the storage and archiving of documents in accordance with contractual and statutory requirements
• Preparing and maintaining document registers, transmittals and logs for all incoming and outgoing correspondence
• Assisting with the preparation of contract documents, amendments and variations
• Liaising with project teams, consultants and contractors to ensure timely submission and processing of required documentation
• Monitoring and tracking document deadlines and submission requirements
• Providing administrative support to the contracts management and project teams
• Ensuring compliance with document retention policies and data protection regulations

What we’re looking for

• Minimum 2-3 years’ experience as a Document Controller or in a similar administrative/document management role, preferably within construction or a project-based environment
• Strong organisational skills with meticulous attention to detail and accuracy
• Proficiency in document management systems and Microsoft Office applications (Word, Excel, Outlook)
• Excellent written and verbal communication skills in English; knowledge of Malay is advantageous
• Ability to work independently and as part of a team in a fast-paced environment
• Knowledge of construction contracts, procurement processes and document control best practices
• Familiarity with drawing and document management software is preferred
• Strong filing and record-keeping capabilities with the ability to prioritise multiple tasks
• Reliability, professionalism and a commitment to maintaining confidentiality of sensitive documentation

What we offer

At Boon Boon Builder Sdn Bhd, we are committed to creating a supportive and rewarding workplace. We offer competitive remuneration packages commensurate with experience, opportunities for professional development and career progression within a growing construction company. We provide a collaborative team environment where your contributions are valued, and we support work-life balance through flexible working arrangements where applicable. Additionally, we offer comprehensive staff benefits and a workplace culture that emphasises safety, integrity and excellence.

About us

Boon Boon Builder Sdn Bhd is an established construction company operating in Sarawak with a strong reputation for delivering high-quality projects across residential, commercial and infrastructure sectors. With a commitment to professionalism, safety and customer satisfaction, we have built enduring relationships with clients, contractors and stakeholders across the region. Our team is passionate about excellence and we foster a culture of continuous improvement, innovation and accountability. We pride ourselves on our people-centric approach and our dedication to supporting the professional development of our workforce.