Document Controller: Records Management & Compliance

Zalam Corporation; Gopeng; On-site; MYR 45,000 - 78,000; Full time

Benefits offered by this job

Competitive salary

Career progression

Continuous learning

Health & wellbeing

Job summary

Zalam Corporation Sdn Bhd seeks a detail-oriented Document Controller to join the team in Gopeng, Perak. The role focuses on implementing and managing robust document control procedures to ensure records are properly classified, stored, retrieved and disposed of in compliance with regulatory standards.

A strong emphasis on accuracy and process improvements is essential. The successful candidate will handle both physical and electronic document storage, maintain version control, and train staff

Qualifications

• 3–5 years experience in records management, document control, or document administration.
• Strong knowledge of document classification, filing protocols and retention schedules.
• Proficiency with document management software, databases, indexing tools and electronic filing systems.
• Excellent written and verbal communication skills and meticulous attention to detail.

Responsibilities

• Develop and maintain document control policies and systems for consistency and compliance.
• Create and update master document lists, filing systems, and indexing structures.
• Receive, classify, and distribute documents to the relevant departments.
• Maintain version control and ensure only current approved versions are in circulation.
• Establish retention schedules and archiving procedures in line with regulatory requirements.
• Monitor document lifecycles from creation to disposal and ensure proper destruction of confidential materials.
• Audit filing systems and storage areas for accuracy and compliance.
• Train staff on document control procedures and record management best practices.

Skills

Document management

Microsoft Excel

Microsoft Access

Organisational skills

Written and verbal communication

Tools

Database systems

Indexing tools

Electronic filing systems

Job description

Zalam Corporation Sdn Bhd seeks a detail-oriented Document Controller to join the team in Gopeng, Perak. The role focuses on implementing and managing robust document control procedures to ensure records are properly classified, stored, retrieved and disposed of in compliance with regulatory standards.

A strong emphasis on accuracy and process improvements is essential. The successful candidate will handle both physical and electronic document storage, maintain version control, and train staff