Document Controller - Shah Alam

Accesstech Engineering Pte Ltd; Shah Alam; On-site; MYR 36,000 - 60,000; Full time

Job summary

Accesstech Engineering Pte Ltd is seeking a Document Controller to manage project documentation and provide administrative support across project teams. The role involves producing progress reports, maintaining QA-compliant records, and liaising with clients and management to ensure timely submission of documents and permits.

The successful candidate will handle multiple deadlines, demonstrate initiative, and maintain high professionalism with excellent written and verbal communication skills.

Qualifications

• Minimum 1 year experience in construction or similar projects in an administrative/document control role.
• Proficient in MS Office.
• Excellent interpersonal, written and verbal communication skills.
• Ability to coordinate several high-priority deadlines simultaneously.
• Flexible with changing priorities.
• Excellent organizational & prioritizing skills with the ability to multitask.
• Exhibit an extremely high level of professionalism and superior attention to details.
• Able to demonstrate sense of initiative and ownership.

Responsibilities

• Maintain project documentation and progress reports as requested.
• Produce reports on documentation and progress; interface with Management and Client Representatives.
• Ensure QA-compliant hard copy and electronic record files are maintained and up to date.
• Contribute to final project dossiers, as-built portfolios and archiving.
• Provide administrative assistance to Project Managers and team members.
• Create reports/spreadsheets and maintain consistency in project documentation.
• Liaise with client for document submission and permits.
• Input progress information from discipline engineers at regular intervals.

Skills

MS Office proficiency

Interpersonal skills

Attention to detail

Time management

Multitasking

Tools

MS Office (Word, Excel, PowerPoint)

Job description

Good understanding of office administration processes and practices

Ability to interface and interact with Management and Client Representatives at all levels.

Experienced in the production of detailed documents/reports with Technical Background.

Produce reports on documentation and progress as requested

Ensure that hard copy and electronic record files (eg Project Workspaces, Project Drives and hard copy file systems) are maintained in good order to comply with QA requirements and up to date

Contribute to compilation of final project dossiers, as-built portfolios and archiving

Liaising and providing administrative assistance to the Project Managers, as well as all team members, as required

Create and provide reports/spreadsheet(s) and maintaining consistency in project documentation for format and content, including editing and proofreading documents whenever is require

Liaise with client for the submission of documents and permits

Monitor progress of in-house and Client reviews of technical data

To input progress information (received from discipline engineers) at regular intervals as specified by the project)

Ensure that stationery levels are maintained

Any ad-hoc duties assigned

Qualifications and Education Requirements

Minimum 1 years’ experience working on construction or similar projects in an administrative / document control role.

Advanced computer and word processing skills using MS Office applications

Excellent interpersonal, written and verbal communication skills

Ability to coordinate several high-priority deadlines simultaneously

Ability to demonstrate flexibility when dealing with changing priorities

Excellent organizational & prioritizing skills with the ability to multitask

Exhibit an extremely high level of professionalism and superior attention to details

Able to demonstrate sense of initiative and ownership

What can I earn as a Document Controller