Departmental Assistant

Master Tec Wire & Cable Sdn Bhd; Alor Gajah; On-site; MYR 39,000 - 61,000; Full time

Job summary

Master Tec Wire & Cable Sdn Bhd in Malaysia is seeking a detail-oriented Department Assistant to support daily procurement operations, including creating POs, coordinating with suppliers, and maintaining accurate records.

The role requires at least a diploma or STPM and about a year of purchasing or procurement experience, with strong Microsoft Office skills and an ability to work with internal teams such as warehouse and finance.

Qualifications

• Minimum STPM / Diploma in Business Administration, Supply Chain, Logistics, or related field.
• At least 1 year of purchasing, procurement administration, or general department support experience (fresh graduates with good attitude encouraged).
• Proficiency in Microsoft Office; ERP or accounting software knowledge is an advantage.
• Strong organizational, time-management, and detail-oriented skills.

Responsibilities

• Create, verify, and issue Purchase Orders accurately per requisitions and policies.
• Liaise with vendors to confirm receipts, expedite orders, and track delivery schedules.
• Cross-check delivery orders (DO), invoices, and PO details with warehouse and finance for payment processing.
• Assist in gathering quotations and basic price comparisons.
• Maintain organized procurement records and correspondence.
• Support general departmental administrative tasks and routine reports.

Skills

Microsoft Office

ERP familiarity

Vendor coordination

Document control

Education

STPM / Diploma

Tools

ERP systems

Job description

We are seeking an organized, detail-oriented Department Assistant to support daily operational and administrative functions. The primary responsibilities include preparing and issuing Purchase Orders (POs), coordinating closely with suppliers to track order statuses and delivery schedules, and maintaining accurate procurement records to ensure smooth departmental operations.

Key Responsibilities:

Create, verify, and issue Purchase Orders (POs) accurately in accordance with approved requisitions and company procurement policies.

Liaise with vendors and suppliers to confirm order receipts, expedite pending orders, track shipment/delivery schedules, and resolve delivery discrepancies or delays promptly.

Coordinate with internal departments (warehouse/store and finance) to cross-check delivery orders (DO), invoices, and PO details for matching and payment processing.

Assist in gathering quotations, basic price comparisons, and updating vendor contact records and catalogs.

Maintain organized physical and digital records of all procurement documents, contracts, delivery orders, and correspondence.

Assist with general departmental administrative tasks, routine report generation, and other ad-hoc assignments as required by management.

Requirements:

Minimum STPM / Diploma, or equivalent in Business Administration, Supply Chain, Logistics, or related fields.At least 1 year of related experience in purchasing, procurement administration, or general department administrative support (fresh graduates with good learning attitude are encouraged to apply).

Skills:

Proficiency in Microsoft Office (especially Excel and Word); familiarity with ERP systems or accounting software is an advantage.

Good organizational, time-management, and multitasking skills with high attention to detail.

Master Tec Wire & Cable Sdn Bhd is a premier manufacturer supplying Low Voltage Power Cable, Control Cable, Instrumentation Cable, Fire Resistance Cable for commercial and industrial buildings. We take pride to be one of the leaders in developing and produce high quality wire and cable that can meet virtually every electrical application for both domestic and global demand.

Our global success is built on a tradition of quality products, strong brands and a corporate philosophy that believes in recognizing and rewarding employees for their achievements

Master Tec Wire & Cable Sdn Bhd is a premier manufacturer supplying Low Voltage Power Cable, Control Cable, Instrumentation Cable, Fire Resistance Cable for commercial and industrial buildings. We take pride to be one of the leaders in developing and produce high quality wire and cable that can meet virtually every electrical application for both domestic and global demand.

Our global success is built on a tradition of quality products, strong brands and a corporate philosophy that believes in recognizing and rewarding employees for their achievements