PURCHASING ASSISTANT

NIDEC INSTRUMENTS CORPORATION; Hulu Kelang; On-site; MYR 36,000 - 51,000; Full time

Job summary

NIDEC INSTRUMENTS CORPORATION in Malaysia is seeking a Purchasing Executive to support procurement activities, process POs, and coordinate with multiple departments to meet requirements.

The role requires 1–2 years in purchasing or related fields, with the ability to maintain records, verify invoices, and ensure policy compliance. Fresh graduates are welcome to apply.

Qualifications

• SPM/STPM or Diploma in Business Administration, Purchasing, Supply Chain Management, Logistics, or related field.
• Minimum 1–2 years of experience in purchasing, procurement, or administrative support.

Responsibilities

• Prepare and process Purchase Orders (POs) based on approved Purchase Requisitions.
• Follow up on outstanding purchase orders to ensure timely delivery of goods and services.
• Coordinate with the Warehouse, Operations, Maintenance, and Finance departments to ensure procurement requirements are met.
• Verify supplier invoices, Delivery Orders (DOs), and Purchase Orders for accuracy before submission to the Finance Department.
• Maintain accurate purchasing records, supplier databases, and procurement documentation.
• Update procurement transactions in the ERP/MRP system or purchasing software.
• Monitor inventory levels and assist in maintaining adequate stock of materials and spare parts.
• Resolve supplier issues related to delivery delays, pricing discrepancies, or product quality.
• Prepare purchasing reports, outstanding order reports, and monthly procurement summaries.
• Ensure compliance with company procurement policies, internal procedures, and quality standards.
• Perform general administrative duties and other responsibilities assigned by the Purchasing Executive or Procurement Manager.

Education

SPM/STPM or Diploma in Business Administration, Purchasing, Supply Chain Management, Logistics, or related field

Tools

ERP/MRP system

Job description

• SPM, STPM or Diploma in Business Administration, Purchasing, Supply Chain Management, Logistics, or a related field.
• Minimum 1–2 years of experience in purchasing, procurement, or administrative support. Fresh graduates with relevant qualifications are encouraged to apply.

Requirements

• SPM, STPM or Diploma in Business Administration, Purchasing, Supply Chain Management, Logistics, or a related field.
• Minimum 1–2 years of experience in purchasing, procurement, or administrative support. Fresh graduates with relevant qualifications are encouraged to apply.

Key Responsibilities

• Prepare and process Purchase Orders (POs) based on approved Purchase Requisitions.
• Follow up on outstanding purchase orders to ensure timely delivery of goods and services.
• Coordinate with the Warehouse, Operations, Maintenance, and Finance departments to ensure procurement requirements are met.
• Verify supplier invoices, Delivery Orders (DOs), and Purchase Orders for accuracy before submission to the Finance Department.
• Maintain accurate purchasing records, supplier databases, and procurement documentation.
• Update procurement transactions in the ERP/MRP system or purchasing software.
• Monitor inventory levels and assist in maintaining adequate stock of materials and spare parts.
• Resolve supplier issues related to delivery delays, pricing discrepancies, or product quality.
• Prepare purchasing reports, outstanding order reports, and monthly procurement summaries.
• Ensure compliance with company procurement policies, internal procedures, and quality standards.
• Perform general administrative duties and other responsibilities assigned by the Purchasing Executive or Procurement Manager.

Interested candidates please submit your application through Jobstore