Purchaser cum Admin

RU YI ENGINEERING & TRADING SDN BHD; Puchong; On-site; MYR 47,000 - 74,000; Full time

Job summary

RU YI ENGINEERING & TRADING SDN BHD in Malaysia is seeking a detail-oriented Purchasing & Procurement Officer to manage sourcing, purchasing, and supplier coordination across materials, packaging, spare parts, and office supplies.

You will negotiate terms, issue POs, track deliveries, maintain supplier records, and support cross-functional teams to ensure smooth operations while learning new software such as AutoCount and Microsoft Office.

Qualifications

• Diploma or higher qualification in Business Administration, Supply Chain Management, Purchasing, or a related field.
• Basic to intermediate knowledge in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Experience in using AutoCount software is preferred.
• Comfortable learning new software and technology.
• Fast learner with a strong willingness to learn and adapt to new knowledge and challenges.

Responsibilities

• Source and purchase raw materials, packaging materials, spare parts, office supplies, and other operational requirements.
• Obtain quotations, compare prices, negotiate with suppliers, and secure best pricing and delivery terms.
• Prepare and issue Purchase Orders (POs).
• Monitor purchase orders and ensure timely delivery of goods.
• Coordinate with production, sales and finance to ensure smooth procurement operations.
• Monitor inventory levels and arrange replenishment when required.
• Maintain supplier databases and supplier relationships; resolve delays and issues.

Skills

English proficiency

Bahasa Malaysia

Education

Diploma or higher in Business Administration, Supply Chain Management, Purchasing, or related field

Tools

Microsoft Office

AutoCount

Job description

Source and purchase raw materials, packaging materials, spare parts, office supplies, and other operational requirements.

Obtain quotations, compare prices, negotiate with suppliers, and secure the best pricing and delivery terms.

Prepare and issue Purchase Orders (POs).

Monitor purchase orders and ensure timely delivery of goods.

Coordinate closely with production, sales and finance departments to ensure smooth procurement operations.

Monitor inventory levels and arrange replenishment when required.

Build and maintain good relationships with existing suppliers while sourcing new suppliers for better pricing and quality.

Resolve delivery delays, shortages, and supplier-related issues.

Maintain accurate purchasing records and supplier databases.

Update stock in and stock out

Handle logistic and operation related tasks such as arranging deliveries with suppliers, arranging deliveries with suppliers, coordinating shipping schedules, tracking incoming materials, following up on delayed shipments, coordinating with warehouse and production teams.

Handle general office administration and daily administrative duties.

Prepare, organize, and maintain company documents and filing systems.

Assist with data entry, reports, and documentation.

Manage office supplies and coordinate office maintenance when required.

Provide administrative support to management and other departments.

Perform other ad hoc duties assigned by management.

Requirements:

Basic to Intermediate knowledge in Microsoft Office (Word, Excel, Outlook, PowerPoint).

Experience in using AutoCount software is preferred.

Comfortable learning new software and technology.

Fast learner with a strong willingness to learn and adapt to new knowledge and challenges.

Diploma or higher qualification in Business Administration, Supply Chain Management, Purchasing, or a related field.

Language Requirements

Must be able to speak and write in English and Bahasa Malaysia.

Ability to communicate in Mandarin will be an added advantage.