Contract Procurement Admin

WIDE TROPISM TRADING SDN. BHD. (Love Earth Organic); Selayang Municipal Council; On-site; MYR 33,000 - 50,000; Full time

Job summary

WIDE TROPISM TRADING SDN. BHD. (Love Earth Organic) seeks a detail-oriented Contract Procurement Admin to support daily purchasing, supplier management, and documentation.

You will assist RFQ activities, issue POs and GRNs, and maintain supplier data with accuracy. The role involves conducting price comparisons, identifying cost-saving opportunities, and aiding in stock monitoring and filing. Fresh graduates are encouraged to apply.

Qualifications

• Good communication skills and strong organizational abilities.
• Basic knowledge of Microsoft Excel and computer applications.

Responsibilities

• Assist in daily RFQ activities, sending inquiries and collecting quotations.
• Prepare, issue, and process Purchase Orders (PO), Goods Received Notes (GRN).
• Maintain and update supplier databases including contact details, pricing, lead times, MOQ, and certifications.
• Conduct supplier price comparisons to identify cost-saving opportunities.
• Support supplier performance evaluations including On-Time Delivery (OTD) and pricing trends.
• Assist in sourcing new suppliers through market research and documentation follow-up.
• Follow up with suppliers on delivery schedules, outstanding POs, invoices, and COA/HALAL certificates.
• Support stock monitoring, OOS reporting, and reorder point tracking with Warehouse and Production teams.
• Manage procurement filing, documentation, and administrative tasks.
• Perform ad-hoc duties and cross-department projects.

Skills

Communication

Organization

Tools

Microsoft Excel

Job description

We are looking for a detail-oriented and organized Contract Procurement Admin to support our Procurement team in daily purchasing and supplier management activities. The ideal candidate will assist in procurement operations, supplier coordination, documentation management, and inventory monitoring.

Key Responsibilities

Assist in daily RFQ (Request for Quotation) activities, including sending inquiries, collecting quotations, and preparing comparison sheets.

Prepare, issue, and process Purchase Orders (PO), Goods Received Notes (GRN), and related procurement documents.

Maintain and update supplier databases, including contact details, pricing records, lead times, MOQ, and certifications.

Conduct supplier price comparisons and identify potential cost-saving opportunities.

Support supplier performance evaluation, including On-Time Delivery (OTD), quality performance, and pricing trends.

Assist in sourcing new suppliers through market research, screening, sample coordination, and documentation follow-up.

Follow up with suppliers regarding delivery schedules, outstanding POs, invoices, delivery orders, HALAL certificates, and COA documents.

Support stock monitoring, Out-of-Stock (OOS) reporting, and reorder point tracking with Warehouse and Production teams.

Manage procurement filing, documentation, and administrative tasks.

Perform ad-hoc duties and cross-department projects assigned by management.

Requirements

Able to read and write in Bahasa Malaysia and English.

Basic knowledge of Microsoft Excel and computer applications.

Good organizational and communication skills.

Ability to work accurately with documentation and data.

Fresh graduates are encouraged to apply.

Retail & Consumer Products 51-100 employees

We are what we eat, therefore we are concern of what we consume everyday. With Wide Tropism, you will have less worry in life as we provide trusted healthy food for everyone.

We are aiming to let everyone have easy access to organic products so every families and single parties are able to enjoy healthy and tasty chemical-free food all the time.

We are what we eat, therefore we are concern of what we consume everyday. With Wide Tropism, you will have less worry in life as we provide trusted healthy food for everyone.

We are aiming to let everyone have easy access to organic products so every families and single parties are able to enjoy healthy and tasty chemical-free food all the time.