Purchasing & Admin Assistant

Private Advertiser; Kuching; On-site; MYR 22,000 - 36,000; Full time

Job summary

Private Advertiser is seeking a responsible Purchasing & Admin Assistant in Kuching, Malaysia, to manage supplier coordination, data entry, and PO issuance. The role focuses on planning, communication, and meticulous task execution to support purchasing activities.

The successful candidate will handle supplier sourcing, quotation comparison, order monitoring, and coordination with internal departments while maintaining accurate documentation and stock levels.

Qualifications

• Minimum SPM / Diploma in related field.
• 1–2 years' experience in Purchasing.
• Basic knowledge of Microsoft Excel.
• Organized with good communication and follow-up skills.
• Prior planning, purchasing coordination, or admin experience is an advantage.

Responsibilities

• Perform data entry and maintain proper documentation.
• Assist with preparation of report.
• Prepare and issue Purchase Orders (PO).
• Source suppliers and compare quotations.
• Monitor orders and ensure timely delivery.
• Liaise with suppliers and internal departments.
• Monitor inventory stock levels.

Skills

Data entry

Communication

Planning & organizing

MS Excel

Coordination

Education

SPM / Diploma in related field

Tools

Auto-count Software

Job description

We are looking for a responsible and detail-oriented Purchasing & Admin Assistant to handle supplier coordination and purchasing-related tasks. The ideal candidate should enjoy planning, communication, and organizing tasks while maintaining strong attention to detail.

Key responsibilities

Perform data entry and maintain proper documentation

Assist with preparation of report

Prepare and issue Purchase Orders (PO)

Source suppliers and compare quotations

Monitor orders and ensure timely delivery

Liaise with suppliers and internal departments

Monitor inventory stock levels

About you

Minimum SPM / Diploma in related field

Minimum of 1 to 2 years' experience in Purchasing

Basic knowledge of Microsoft Excel and with Auto-count Software will be an advantage

Responsible, detail-oriented, and organized

Good execution, good communication and follow-up skills

Prior planning, purchasing, coordination, or administrative experience is an advantage