Corporate Services Associate

Portcullis Global Services Pte. Ltd.; Labuan; On-site; MYR 45,000 - 78,000; Full time

Job summary

Portcullis Global Services Pte. Ltd. seeks an organized administrator to support Labuan company setup and ongoing corporate secretarial duties. You will liaise with clients and relationship managers to gather KYC information, prepare resolutions, and aid in bank account openings and work permits.

You will maintain statutory records, assist with filings, and ensure AML/CFT compliance, reporting any anomalies to the compliance team. Strong English and MS Office skills are essential.

Qualifications

• Diploma or degree in Law, Business, Corporate Administration, or ICSA qualification or equivalent.
• 2+ years of administrator experience, preferably in financial services or corporate secretarial work.
• Fluent written and spoken English; Mandarin a plus.
• Proficiency in MS Office tools.

Responsibilities

• Liaise with clients to set up Labuan companies, including name reservation, KYC, resolutions, bank account opening, and work permits.
• Coordinate with Relationship Managers to collect KYC documents per policies and laws.
• Maintain up-to-date KYC and due diligence records for directors, shareholders and related entities.
• Assist with full lifecycle corporate secretarial matters from incorporation to strike-off.

Skills

Fluent English

Mandarin (adv)

MS Office

Detail-oriented

Critical thinkng

Education

Diploma/Degree in Law, Business, Corporate Administration, ICSA

Tools

MS Office

Job description

Job Description

• Liaising with clients in setting up new Labuan companies including reservation of name, KYC documents requirements, preparing resolutions, opening of bank account, and work permit of applicant.
• Collaborate with Relationship Managers and clients to gather complete KYC documentation in compliance with company policies and relevant jurisdictional laws.
• Conduct periodic reviews and maintain up to date KYC and Due Diligence records for directors, shareholders, ultimate beneficial owners and affiliated entities.
• Assist with full-lifecycle corporate secretarial matters for Labuan companies, from initial incorporation to liquidation/strike off.
• Preparing and drafting corporate secretarial documents, including resolutions, share transaction forms and annual returns.
• Prepare filing documents for submission to Trust Officer / Director as required through LFSA regulatory systems.
• Handle post incorporation requests, such as conducting company search, obtaining Letter of Information / Letter of Good Standing, arranging document notarization and legalization.
• Maintain complete and accurate statutory registers, physical corporate files, and digital records within Company’s shared drive and the entity database system ("PORTAL").
  Attend client enquiries and follow-up with clients with regards to outstanding bills, manage client relationships to ensure product delivery, develop and maintain existing portfolio of clients.
• Ensuring adherence to the statutory and internal AML/CFT policies, rules and regulations and procedures at all. Reporting and highlighting any suspicious transactions etc to compliance team for further investigation if needed.
• Prepare client’s and in-house financial accounts and liaising directly with external auditors.
• Prepare and submit statutory returns and reports, including LFSA Statistical Management System ("SMS") Report and Quarterly EAL Report.
• Prepare client annual tax returns and employer’s tax filings and liaise with tax authorities.
• Assist other ad hoc tasks (compliance and corporate) from time to time.

Requirements

• Diploma/ Degree in Law, Business, Corporate Administration, ICSA qualification or equivalent.
• Candidates at least 2 years administrator experiences preferably in a financial industry related field or in relevant corporate secretarial experience with a professional firm.
• Fluent in written and spoken English and good proficiency in Mandarin will be added advantage.
• Proficiency in MS Office
• Has strong sense of responsibility.
• Critical thinker and problem-solving skills.
• Detailed-oriented.